Sand Creek Township
Monthly Meeting Minutes
September 6th, 2018
DRAFT
Officers Present
Chairman
Chad Sandey, Supervisor Bill Schneider, Supervisor Bruce Hunstad, Treasurer Myron
Pauly, Deputy Treasurer Michelle Rutoski, Shelley Pauly, Clerk and Emily
Nordick, Deputy Clerk
Others Present
Deputy Adams – Scott County Sheriff
Dept, Curt Hennes, Herb Baldwin, Kyle Renneke – Stantec, Deb Pauly, Beverly
Koehnen, Barb Weckman Brekke, Todd Dvorak, Bob Wolf.
Called to Order
The regular monthly meeting was called
to order at 7:05 pm by Chairman Chad Sandey. The Pledge of Allegiance was said.
Minutes
Minutes for the August
meeting were presented to the Board. Motion
to approve the minutes by Bruce, second by Bill, Unanimous. Motion to erase the August recording of
minutes by Bill, second by Bruce, Unanimous.
Treasurer’s Report
Treasurer’s
Report for August was submitted by Myron. After reviewing the report, Motion to accept the report by Bruce,
second by Bill, Unanimous.
Monthly Claims
Bryan Rock $ 5,659.21
Couri & Ruppe $ 285.00
Dvorak Excavating $ 6,499.50
Scott County – Signs and
Installation $ 189.10
Shelley Pauly – Election
Supplies and Cell $ 189.74
Election Judges (plus
Training/Mileage):
Myron
Pauly $ 175.00
Deb Pauly $ 205.58
Annette Chlan
(plus catering) $ 650.00
Bill Schneider – Mileage $ 73.58
Payroll $ 277.05
Payroll $ 69.26
Payroll $ 288.59
Payroll $ 992.76
Payroll $ 438.66
Payroll $ 461.75
Payroll $ 536.78
Total $ 16,991.56
Motion by Bruce to
accept the monthly charges as read, second by Bill, Unanimous.
Public Comment – Bruce mentioned
that MAT website is currently accepting applications about DRAFT
BUSINESS/DISCUSSION:
Sheriff’s Department: Two major calls during the month were the SCALE
Facility CSC (Criminal Sexual Conduct) and Morlock Drive (Medical call which
involved a child) incidents. Since they are ongoing investigations, direct any general
questions to investigation Sargent Phil Nawrocki. Deb Pauly asked why the
residents along Valley View were not notified (code red alarm) like they
normally are when something happens at the juvenile facility. The Deputy explained
that the code red circumstances were not exactly the same in the SCALE facility
situation. Other calls were security alarms, traffic/driving, and sporadic IRS
fraud (ghost phone numbers).
Prior Lake Spring Lake
Watershed District: Curt Hennes explained about the massive small
crappie fish kill in Spring Lake on August 28th. DNR officials explained that
it may be from a mixture of cold rain and warm water mixing with dissolved
oxygen from the bottom of the lake. Collection of crappies both live and dead
shows there was visible gill damage and infection in the fish. A dumpster has
been placed at the public access for disposing of dead crappies.
Stantec – TH 169
Corridor Study: Kyle reported that they
have had workshops about concepts and issues: Safety and Accidents. The concept
designs have been reduced down to 3, with one overpass that goes over 169 or
169 is raised up and the crossing traffic would go underneath 169. Having some
acceleration and deceleration lanes on the east side of 169 is a better concept
due to the railroad tracks on the west side or a right in or right access, and
some access closures. These concepts have been looked at with the county
highway department and MNDOT and discussions about next steps. He shared
concept plans with the board and those present at the meeting. We are in good
shape regarding the current scope of work for this year. Stantec is continuing
to work with the county and MNDOT about potential study funding for next year. If
there was a recommendation to move with a specific concept with dedicated right
of way and land acquisition(s). Commissioner Weckman Brekke acknowledged the
work on the plan so far and how the important funding is for future dedication
of right of ways, and communicating with the businesses. Chad explained that
the businesses have been involved from the beginning. Louisville Township has
some big changes coming (developers are interested in the land) that will
affect the frontage roads all the way to the township line. Beverly has
explained that she still hasn’t had her questions answered from the meeting in
July. Kyle answered some of them, Pat (Stantec) will need to respond to the remaining
ones. Herb Baldwin asked about study scope of work, funding, and schedule.
Bruce replied that the documents are on the township website. Also, how do we
get these concepts to maturity? Chad explained that when the final report comes
out from the study, we will find out what the next steps are and to ensure we engage
the public and businesses again. Kyle would also like to have a draft presented
for the next month’s meeting with recommendations so the Board and the county
can add their comments to the 2040 Comp Plan.
-Bluff Drive Project: They met with the
Contractor to look at the project. The slope looks ok, they will clean up the
ragweed and the Willows. Will also do more seeding if needed next year.
-Fee structures: If Stantec is required
for DRT meeting attendance, the fee structure is around the $300-400 range.
They review documents beforehand, travel to the county government center and
spend time in meetings and follow up. They can also have a fixed fee or by the
hour. Township Board will need to decide.
Capital Improvement
Plan:
Bruce updated the report and explained that we would set aside 80% of the Road
and Bridge levy for maintenance ($295,000) and 20% for CIP ($59,000). If can
keep the spending below 60% until September, then 40% would go towards the rest
of the year. The big project is Golfview Drive and we have received some bids
back. Discussion about the area on Golfview Circle with the issues of drain
tiling. It doesn’t make sense to do the work now because the road will need new
blacktop and we don’t know where to run the water. It’s not a very good
investment at the moment. The money could go for crack seal and chip seal. The
golf course is also planning on doing some work (re-surfacing the parking lot) and
would like to piggyback on our work. Motion
by Bill to accept the bid from Bituminous Roadway Incorporated for $66,100 with
the understanding that there may be added expenses - but minor ones. Second by Bruce,
Unanimous.
City of Jordan 2040 Comp
Plan:
Chad explained that there are handful of items on the plan that affect Sand
Creek Township: annexation, boundaries map, higher population agreement with
Met Council on the population for 5 and 10 years, and the ring road. There is
still time to for approvals. Chad explained again how the City of Jordan
explained how they perceived the ring road even though it is all in Sand Creek
Township. Chad suggested to Kyle that the City of Jordan be notified about the
results of the 169 Corridor study because they are still communicating with
MNDOT about the 169/282 intersection and need to be aware of our future plans.
Bruce made a comment the we need to get our changes made before the 169/282
intersection changes so we can still get out on to the highway. Chad commented
again about how the annexation process with the City of Jordan has gone so far
and the reasoning of the annexation agreement for the new school property. Sand
Creek Township worked with Brad Davis at the county to move the 2040 Comp Plan
boundaries on the east side back to closer to Jordan.
2019 Infrastructure
Projects Monthly Update: This was discussed in the Capital Improvement Plan. This
topic will be included in the CIP discussion going forward.
DRT Meetings Invoicing
to Applicants: Marty at the county
said our fee schedule is old. Chad explained that the new fee is invoiced at
$150 for 2 supervisors. Fairmount Santrol closed the plant a couple of years
ago and reopened this year. They have combined operations with Unimin and now
go by Covia. Now that they are a new entity, we need a new fee schedule with
them. Covia will have to fund a large escrow with the county and we bill the
county, or with the township. Scott County will let us know by the December
meeting.
Scott County Weed
Management:
Bill explained that Scott Co-operative Weed Management has access to a grant
that is available for the whole state for $400,000. Any county can apply for
the grant by showing how much money you have spent on weed management and they
will do a 3:1 match. It doesn’t cost us any money to join. This allows us to
get better pricing on herbicide, education, and to share equipment. There is
paperwork to fill out. Bill ended up on the steering committee. Louisville
Township, Belle Plaine, and Scott County have joined the co-op. Motion by Chad to execute the Scott
Co-operative Weed Management agreement memorandum of understanding. Second by Bruce,
Unanimous. A discussion about wild parsnips moving into the area and that
they are highly poisonous. Weeds are typically spread by trains and trucks
(blowing seeds around) and mowers if the blades aren’t cleaned afterwards. We
are trying to limit or stop the mowing to stop the spread of weeds from area to
area.
Menke Solar Garden
Drainage Update:
Chad explained again about how the drainage of the water has changed since the
installation of the solar garden. County has reviewed the topographical maps,
saw that the drainage was wrong and has sent a letter to NextEra. NextEra has
submitted new drawings and the county has approved them. They area will be
fixed in the next few weeks with the water runoff moving as how it was before
the solar garden went in. Joe Menke has been informed of the work and his happy
with the progress.
Annual Township Conference: The conference will be held in Duluth in
November. The topic this year is Powering our Future: Energy to Build on in
your Township.
Monthly Timeline of
Agenda, Minutes, Claim Forms, and Website Posting: We schedule the agenda
and meeting minutes to be completed the Thursday before the next township
meeting. The meeting minutes will need to be a draft until they are approved at
the monthly meeting. Also, the agenda can be amended in the public comment section
the day of the actual meeting.
Website Updates: Bruce thinks the most
important item is to get the email notifications working so subscribers can see
when the website is updated. The training for the bulk email tool is Monday,
September 10th. Small changes have been happening in the last month.
Shelley has a list of emails from the Annual Meeting. Chad has some pictures he
can send to add to the Gallery.
Reports and
Discussions:
Bruce Hunstad: Bruce has worked on the website and CIP.
Bill Schneider: Bill went to the Weed Management meeting, and 2
township meetings: District 4 to meet the local townships to see how they are
doing things, and State Association meeting about protecting our roads from
heavier truck traffic.
Road Report: Bill said there were a lot of washboard roads,
and holes. The cause of these are due to not grading through the dust coating
as requested by the residents. Grading is beginning today. Todd mentioned
seeing paving trucks using the township road. It seems that no one sees the
weight signs. More material is needed from the tracks or Circle Drive to the
City of Jordan. Bill asked if it was too late to put material down before
snowplowing. Todd explained that if there is rain it will have a better chance
of getting worked in. Motion by Chad,
second by Bruce to approve the road report from Bill for August. Unanimous.
Chad Sandey: Chad went to the Shakopee Sands (Fairmont
Santrol + Unimin = Covia). Attended the District 4 meeting, it was well
attended by all the entities that make up the District. Primary Election: Shelley explained it went very smoothly. The Poll
Pads and the transmitting at the end of the night went well. Shelley requested
another Poll Pad for the General Election. We will also be short election
judges for the general so we need to get more people trained. Shelley explained
that the Supervisor A and Supervisor C open positions have Bill and Bruce
running, and the Treasurer position is open with Myron Pauly, Annette Chlan,
and Kirsten Theis
running. Escrow Accounts: Linderlake
Corporation was a sub-contractor to run the services to the little AT&T transmission
station near Bluff Drive across from the sub-station. Rita tried to send them
back the remaining amount of their escrow, but it was returned (not found). The
attorney explained that an effort must be made to look them up (google). If
they still exist, we need to contact them. If they have gone out of business we
need to send out a public notice saying we have an X amount of money. If no one
claims the money it is supposed to be allocated to the Roads and Bridges
account. Larry Siderov had a driveway put in but died and didn’t pay Dvorak.
The township still has his escrow money. We need to find the heirs or put in a
public notice. Further conversation discussion on upcoming meeting for the
month.
Motion to adjourn the
meeting at 9:55 pm by Bruce, second by Bill, Unanimous.
Submitted By:
_____________________________________________________
Emily Nordick, Deputy Clerk
Approved by
______________________________________________________
Chairman, Chad Sandey