Sand Creek Township

Monthly Meeting at MVEC

November 2, 2017

Officers Present

Chairman Chad Sandey, Supervisor Bill Schneider, Bruce Hunstad, Treasurer Michelle Rutoski, and Clerk Shelley Pauly.

Others Present

Curt Hennes, Emily Nordick, Phil Nawrocki, Bill Scott, Herb Baldwin, Travis Cherro, Dennis Tauer, Jim Donna, Mark Statz and Kyle Renneke of Stantec, and Tony Tabakov (Ace Auto), Edward Tabakov (Ace Auto).

Called to Order

The regular monthly meeting was called to order at 7:02 pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

Minutes

Minutes for the October’s meeting were presented to the Board. Motion to approve the minutes by Bruce, second by Bill. Unanimous. Motion to erase the October recording of minutes by Bruce, second by Bill. Unanimous.

Treasurer’s Report: Treasurer’s Report was submitted by Michelle. Motion to accept the report by Bruce, second by Bill. Unanimous.

Monthly Claims

Bryan Rock $ 1,922.87

Dvorak Excavating $19,372.50

Shelley Pauly Cell Phone $ 97.41

Stantec $ 1,455.15

Dem Con $ 304.20

The Concrete Cutter $ 600.00

Bill Schneider – Mileage $ 315.93

Payroll $ 425.00

Payroll $ 1,125.00

Payroll $ 1,300.00

Payroll $ 375.00

Payroll $ 1,638.75

Herb Baldwin – LRP Expenses $ 193.37

City of Jordan 2017 Fire Contract $129,202.21

Total $158,327.39

Motion by Bruce to accept the monthly charges as read, second by Bill. Unanimous.

Public Comment – Herb Baldwin wanted an update on drainage issues on Naylor and west 185^th Street, also Auto Nation and what action has there been in regards to the southbound traffic on 169. In response to the drainage issue Chad said the farmer is going to continue to make the repairs to the drain tile that is faulty once the crops are out. Auto Nation is talking to a group that is interested in purchasing the business. Bill noticed the cars were moved forward again and contacted Dan Eckholm and he contacted Auto Nation and since then the cars have been moved back to be in compliance again. Chad asked if we can defer the question to talk to Stantec regarding the 169 later on in the agenda.

BUSINESS/DISCUSSION:

Sheriff’s Department – Sheriff Phil Nawrocki said the number of calls for the month is down – the total was 59. Very quiet month. Sheriff’s office is in the process of hiring so we can possibly see a few new faces in the coming months.

Prior Lake Spring Lake Watershed District –They had to change the fall cleanup at fish point park to this coming Saturday, November 4^th. They welcome all help. Curt thanked Chad for his cooperation in looking at the water storage issue. They will continue to meet to come up with a solution for the water runoff during the spring months. They are also looking at doing some carp seining again in Prior Lake in the coming months.

Long Range Planning Committee – Bruce thought the discussion at the last meeting was very good regarding the zoning and natural resources. He asked Herb then to talk about meeting items. Herb praised and thanked Emily for everything that she has done for the Long-Range Planning Committee records and taking minutes. The attached minutes show what has been discussed and they are in the process of putting together a summary to the board. Institutions will be the topic of discussion for the next committee meeting on November 16, 2017.

Ace Auto – Tony Tabakov and Ed Tabakov have applied for a plat and a Conditional Use Permit. The county accepted the plat application and the county requested additional information for the Conditional Use Permit. Ed said they are meeting with their building contractor to get the information to the County. They may change the structure to be built out of wood instead of metal. They hope by the end of the November to have the application back to the county.

Whitehair CUP for Private Riding Arena- The township had filled out a recommendation form for the county to approve the CUP for the Whitehair’s with a few conditions. The county did have concerns regarding the water runoff and the location of the manure bunker. There was much discussion on the location of the manure bunker and the water for the pond. Jim Donna spoke to the board to make them aware of the damages to his lot and trees that had occurred during the clearing of all the trees on their lot. Jim hired a certified arborist to look at what damage had been done. The contractor for the Whitehair’s had pushed down a tree onto the Donna’s land. The Donna’s presented the Whitehair’s with a damage claim of $5,159.94. Jim then received a phone call from the Whitehair’s and told the Donna’s that they had done nothing wrong. The damage claim is currently unresolved.

Chad talked about the unfortunate circumstances between the applicant and the neighbors. The county can approve the grading permit without approving the CUP, that was why the Whitehair’s were able to begin the grading process. The township makes their recommendation on the CUP Permit not the grading permit. The two permits are completely different. The board suggested Jim Donna contact Dan Eckholm regarding the grading permit and the possibility of the contractor not following the guidelines of the permit. Chad said the board can also contact Dan Eckholm for the same reason. Chad made a motion to make two changes to the previous recommendation, they are as follows: Change condition 1 on the previous recommendation to “relocate the manure bunker to the southeast side of the riding arena to the south of the dry lot and that the manure bunker must have a roof on it”, second recommendation is to strike the condition that we have a pond over flow swale to the 173^rd street ditch and replace it with “the applicant shall satisfy the soil water district representative’s policy for the pond capacity for taking the water from the west side impervious surface of the riding arena.” Bruce seconded, Unanimous.

Stantec – Issues and Opportunities Map/169 Corridor Grant Program – The issues and opportunities map has been completed and after last month’s meeting it was decided to move to the next step. Stantec suggested that we search for funding opportunities to study the map in more detail and see how we can make them become reality. Stantec set up a meeting with Scott county. One of the concerns is when the 169/41 construction begins and the impact that will have on our township along 169. Stantec and the board met with Craig Jenson, Lisa Freeze and Brad Davis all at Scott County to look at how the 169/41 project is going to affect the township and a way to fund the project. Mark Statz talked about the Corridor Readiness Grant as a grant to apply for funding for studying the corridor along Bluff, 173 and 166^th streets. This funding needs to be applied for by November13th. It would study the topography, the wetlands, railroads, business and what is the best option for all. The study would involve meetings with the business, land owners etc. along this part of the corridor. It would also involve a study on what type if funding we need to apply from the County Economic Development Authority. The grant would be a two to 1 match. Asking for a grant of 100,000 from the state and the county putting in 37,500 and the township would put in 12,500. The total amount would $150,000. Stantec is asking the board to approve the $12,500 investment for this funding to start the study. Lisa Freeze, Brad Davis and Craig Jenson from Scott County along with Stantec will write the application up for this funding. Chad spoke about this being a good opportunity for the board to get the information that is needed to find out what our residents and businesses along this corridor want or not want. We need to have a study done to truly understand these items in order to move on. Herb questioned what we were getting a feasibility study of? Mark explained that on the application that was provided by the county it explained a basic number of items that would be studied. Mark said we just need to let the county know that we would like to participate in this funding application. Then, there will be a meeting between the county, Township and Stantec to decided in detail what the studied should involve. Right now, he is asking the board to make a motion to support the application for funding or not by agreeing to put in the $12,500.00. Attached is a copy of the application information from Lisa Freeze from the County. Travis Cherro asked when the study would start and suggested the study start before the major work gets started on 169/41 so accurate counts are received. Travis said he believes the board should absolutely approve the study to be done. After ALOT of discussion, a Motion was made by Chad to authorize the County to submit a funding application to the County CDA Corridor Readiness Program as part of the Economic Development Incentive Grant Program in the requested amount of $150,000 in total funds of which the township would be contributing $12,500, second by Bruce, Unanimous.

Orderly Annexation Agreement – The city of Jordan is interested in discussing an Orderly Annexation Agreement with the Township. The city of Jordan’s attorney has contacted Bob Ruppe, township attorney, and has informed him that the Annexation has been completed with Louisville. The board met with Bob Ruppe during a Special Meeting and reviewed the Louisville annexation agreement and discussion took place regarding the differences we, as Sand Creek Township, would like to see different from the Louisville Agreement. These items were drawn up by Bob Ruppe and we have a draft agreement ready to send to the City of Jordan. Herb requested a copy of the draft agreement.

Fire Contract with City of Jordan – The fire department has two board meetings a year. One or more of the township board members attend these meetings. We have received our annual Fire Contract Invoice from the City of Jordan. Motion by Chad to approve payment to the City of Jordan for the 2017 Annual Fire Contract in the amount of $95,791.21, plus $33,411.00 (truck debt) for a total of $129,202.21, seconded by Bruce, Unanimous.

ORI Number – Originating Agency Identification Number Resolution and Agreements from the Bureau of Criminal Apprehension were presented to the board to be signed by the board to continue with the application for this number. The agreements and resolution have been read over and approved by the township attorneys. Chad read the resolution to the board (see resolution attached), it was seconded by Bill. Unanimous.

Farming in Right of Way Letter Samples – Shelley received sample letters from the Clerks and Treasurer’s meeting and distributed copies to the board. Chad asked the board members to review these letters to be used to send to farmers that are not abiding by the township policy. They will be mailed out after the Spring Road Tour.

Bruce Hunstad: Bruce spoke about the following items: There was discussion at the 169 Corridor Coalition meeting there was discussion on whether or not 169 would warrant a Bus Rail or Rapid Transit of some kind. Met with county regarding funding opportunities for the 169-highway project. He attended the Annexation Meetings with Ruppe. He also attended the Jackson Township meeting regarding the 169/41 road construction and said it was very informative.

Bill Schneider: Mentioned that a big IRS Scam has been happening in the area – He also attended Scott county townships meeting.

Road Report – all road work for the year ie: tree trimming, ditch cleaning, and crack sealing is completed, except for grading. Some dormant seeding will also be done yet this year. Motion by Bruce, seconded by Chad to approve the road Report for this month. Unanimous

Chad Sandey: Scott County gave a workforce readiness update. Hy-Vee, Cambria, SMSC, and a small engineering company in Prior Lake were on the panel and discussing the employment challenges. Employers are not finding the skill set that is needed to meet their needs. Employers are now working on apprenticeships and training as a career path as a way to keep the employee engaged and learning.

Motion to adjourn meeting at 10:05 pm by Bill, second by Chad. Unanimous.

Submitted By: _____________________________________________________

Shelley Pauly, Clerk

Approved by ______________________________________________________

Chairman, Chad Sandey