Sand Creek Township

Monthly Meeting Minutes

May 3rd, 2018           

 

Officers Present

Chairman Chad Sandey, Supervisor Bill Schneider, Bruce Hunstad, Treasurer Michelle Rutoski and Shelley Pauly,Clerk

 

Others Present

Deputy Sheriff Guralick, Amy and Tom Bedeaux, Travis Cherro, Emily Nordick, Curt Hennes, Jake Lennox, Ace Auto – Tony and Ed Tabakov, Bob Wolf and Commissioner Barb Weckman Brekke.

 

Called to Order

The regular monthly meeting was called to order at 7:05 pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

 

Minutes

The following list of minutes were presented – March Meeting, April Meeting and Board of Appeal and Equalization Meeting.    Motion by Bruce to approve the minutes for the March 1st Meeting, second by Bill, Unanimous.  Motion by Bill to approve the minutes for the April 5th Meeting, second by Bruce, Unanimous. Motion by Bruce to approve the Board of Appeal and Equalization Minutes, second by Bill, Unanimous.

Motion by Bruce to Erase the recordings of the March Meeting, April Meeting and the Board of Appeal and Equalization Meeting, second by Bill, Unanimous.

 

Treasurer’s Report

Treasurer’s Report for April -was submitted by Michelle.  Motion to accept the report by Bruce, second by Bill, Unanimous. 

 

Monthly Claims

                       

                        Dvorak Excavating                                                       $  13,999.50

Question on amount of rock used – withholding $1,800.00

                        Minnesota Assoc. of Townships                                   $       100.00

                        Couri & Ruppe                                                             $         47.50

                        Bryan Rock                                                                  $    4,540.00

                        Stantec Consulting                                                      $    2,466.93

                        Southwest Newspapers                                               $         67.62

                        Shelley Pauly – Dust coating Reimbursements                        $       410.42

                        Bill Schneider – Mileage Reimbursements                   $       157.58

                        Dollars for Scholars  Solar Garden Scholarships          $    3,000.00

                                                            Total                                        $  26,590.41

                       

                                                            Total Payroll                            $   3,338.44

 

                        Add $1,800.00 back to Dvorak Bill                              $   1,800.00

 

Total                            $  29,928.85

 

Todd arrived at meeting late and the board discussed the amount of rock that was used and Todd explained the rock was for more than one road, it was used on various roads in the township.  Todd will bring the slips to the next meeting.  The slips will be used to verify the deliveries against the bill.   Motion by Chad to approve the total amount to Dvorak Excavating as presented, second by Bill, Unanimous     

 

              Motion by Bruce to accept the monthly charges as read, second by Bill, Unanimous.

                       

Public Comment – no comments

 

BUSINESS/DISCUSSION:

 

Sheriff’s Department –  Sheriff’s Deputy Guralick attended the meeting.  There were about 59 calls for the month of April.

 

Prior Lake Spring Lake Watershed District –  Spring Clean-up at Crystal Park.  There were 40 volunteers. Huge success.  Alm treatment will be done shortly on Spring Lake.  Last time it was done the treatment lasted 5 years.  Curt hopes this time the treatment will last 8 to 10 years before it needs to be done again.   A meeting was held with Sutton Lake residents about the control structure the Watershed District would like to build to slow down and capture water for a couple weeks in the spring which would hopefully protect the property owners on lower Prior Lake from flooding and should have no real impact on Sutton Lake. 

 

Prior Lake Spring Lake Watershed District Management Plan – Kyle from Stantec Engineering has been involved in some of the meetings with the Watershed at Spring Lake township, he said one of the plans the Watershed may implement is to require residents to have a special permit when the impervious surface of tar, cement, roofing is larger than normal – the owner would need a special permit from the WMO.   At this time, the board did not have any recommendations for the WMO board.  Curt Hennes informed the board that they are taking input until 2019 – The management plan will go into effect for 2019 – 2029.

 

Stantec –  The township received the agreement from the county regarding the HWY 169 Corridor study.  Kyle and Pat from Stantec reviewed the agreement and said everything looked good. Chad briefly explained the agreement between Scott County and the township is to do a study to decide future alignments, and frontage and backage roads from 173rd street north to the Sand Creek/Louisville Township Line.  There will be different option designs for intersections through the area.  We have received a grant in the amount of $100,000.00 and Scott County will be adding $37,500.00 and the Township will be adding $12,500.00 for a total of $150.000.00 for the study.  Stantec will be handling most of the study processes.  They have already put together a timeline and meetings have already been scheduled.  Motion by Bruce to sign and move forward with the agreement and the study, second by Bill, Unanimous.

Kyle said the base mapping has been started.  Traffic counting is set up for May 18 through the 20.  County meeting set up for next week.  1st week of June will be the Open House for the Businesses and the 2nd week of June will be the Open House for the public. 

             

Ace Auto – Owners of Ace Auto were in attendance at the meeting.   Property Plat has been signed off by the county and township.   Conditional Use Permit application has been filled out and gone through all the proper channels.  The county has approved the CUP with the one condition that the township sign off on it.

Amy and Tom Bedeaux were also at the meeting and have concerns in regards to the fence/screen that will be constructed around the property. Their property is right next  to the Ace Auto property,  Amy is concerned about people who may be looking around the property after hours, with the possibility of being on her property and the security.  After much discussion as to the placement of the fence/screen/driveway position, a motion/recommendation was made by Chad to approve the CUP request as recommended by the zoning administration staff and the planning commission with the following amendments to the recommendations, 1 - allow the north driveway to be gravel and maintained until maintenance becomes a concern, 2 - the south fence line will be screened with landscaping, second by Bruce, Unanimous.

 

Annexation Letter from City of Jordan – The township received an annexation letter from the city of Jordan. The Jordan School District purchased a 40-acre piece of the Schladerhoff property.  They will use it to build an elementary school in the future.   The school has now instructed the city to move ahead with the annexation process.  There is a meeting scheduled for May 21st at the City of Jordan council chambers at 6:30 pm.  Chad has discussed this annexation with Bob Ruppe.  Normally, the township is allowed to charge a fee of $500.00 per acre to annex this property for development.  Because the property will be used for a school, the township would more than likely not charge this fee. There is no timeline on the process as of yet.  This is an opportunity for the township to stress the importance and request another meeting regarding an annexation agreement with the city.  

 

Solar Garden Scholarships – The township has received the checks from Next Era for the Scholars for Dollars Program.  We can now send the $3,000.00 to Jordan High School and $1,000.00 to Shakopee High School. 

A Joe Menke contacted the county regarding a glare that he was getting off the sides of the panels – not the top of the panels in the morning hours of sunrise.  The county has been to Joe’s property and did see the morning glare.  He is now added to the study with the county and will be receiving the $1,500.00 for screening. 

Mary Ann VonBank who owns the VonBank Farm, which is situated between the two solar farms, has called the county to take advantage of the $1,500.00 screening being offered by Next Era,  When at the farm you can plainly see both of the gardens.  The county is in the process of working through this with her. 

 

Dust Coating Costs to Township Residents – Dust coating letters were mailed out on April 25th.  Bill said dust coating is now scheduled for May 22, with a backup/missed date on the 24th.  Bill advised the board that Valleyview will be dust coated by the County this year.  Thank you to Barb Weckman Brekke for getting the county to take care of the dust coating again. Todd from Dvorak Excavating suggested to keep on top of the grading on Valleyview Road because of the traffic.  The board agreed to have Todd keep and eye on this road. 

 

Reports and Discussions: 

        

Road Report: The spring road tour was completed on April 28th.  The board felt most of the roads were in excellent condition.  Hopefully, they will not need as much gravel as they have in the last couple of years.  There are a few areas that Todd is aware of a couple corners that need extra gravel.  Todd will advise Bill of the specific areas. Bill has been in contact with a couple different tree trimming companies and will be getting estimates.  The trimming will most likely be done in the fall. 

Motion by Bruce, second Chad to approve the road report from Bill.  Unanimous

 

Bruce Hunstad:  Bruce will be following up with more detailed information on the Road Tour.  The board is hoping to get letters out to some of the residents that they see a variety of issues on the roads ie, issues with driveway entrances, farming on the right of way, trees in the way, etc.  

 

Bill Schneider: Shakopee Sands Meeting.  Residents/Businesses in the area complaining about the blasting and causing issues.  Bill is going to be working with Bob Pieper to get more exact information as to date and time of day that this is happening and following up with Shakopee Sands to get explanation on why this is happening.

        

Chad Sandey:  Legal Day for the township.  Many good topics that were discussed. 

                                                                                                    

Motion to adjourn the meeting at 10:10 pm by Bruce, second by Chad, Unanimous.

 

Submitted By: _____________________________________________________

Shelley Pauly, Clerk

 

 Approved by ______________________________________________________

Chairman, Chad Sandey