Sand Creek Township
Monthly Meeting Minutes
August 2nd, 2018
Officers Present
Chairman
Chad Sandey, Supervisor Bill Schneider, Supervisor Bruce Hunstad, Treasurer Myron
Pauly, Shelley Pauly, Clerk and Emily Nordick, Deputy Clerk
Others Present
Curt Hennes, Kyle Renneke – Stantec,
Diane Lynch – PLSPWD, Annette Chlan, Herb Baldwin and
Deb Pauly
Called to Order
The regular monthly meeting was called
to order at 7:05 pm by Chairman Chad Sandey. The Pledge of Allegiance was said.
Minutes
Minutes for the July
meeting were presented to the Board. Motion
to approve the minutes by Bill, second by Bruce, Unanimous. Motion to erase the July recording of minutes
by Bruce, second by Bill, Unanimous.
Treasurer’s Report
Treasurer’s
Report for July was submitted by Myron. After reviewing the report, Motion to accept the report by Bruce,
second by Bill, Unanimous.
Monthly Claims
Stantec $
20,111.46
Dvorak Excavating $ 5,676.50
Bryan Rock $ 3,251.25
Eric Shaughnessy – Driveway
Escrow $ 1,000.00
Shelley Pauly –
Mileage/Expenses $ 277.77
Bill Schneider –
Mileage/Expenses $ 71.96
Bruce Hunstad – Conf,
Mileage Reimbursement $ 172.32
Michelle Rutoski –
Reissue Check #6289 $ 438.66
Payroll $
2,558.08
Total $ 33,385.68
Motion by Bruce to
accept the monthly charges as read, second by Bill, Unanimous.
Public Comment – Curt Hennes offered
his regular discussion time to the Prior Lake Spring Lake Watershed District Administrator
Diane Lynch
BUSINESS/DISCUSSION:
Sheriff’s Department: was not present at the meeting.
Prior Lake Spring Lake
Watershed District: Diane Lynch asked for the township to review
the PLSL Watershed District Management Plan. Diane reported there are upcoming
meetings on August 16 and October 18. They are also budgeting for
projects in the coming year. Chad recommended 2 projects on Red Wing Ave. One,
at the junction of 10 and 282 as there is a ditch problem coming from the runoff
and erosion from a field down into the Red Wing east ditch and causing
deterioration of the road bed. May need a buffer strip or re-shaping of the
ditch or a better reservoir before it crosses into the inlet to get across 10.
The second project would be north bound on Red Wing near the s-curves. Seven
years ago, there was ditch reclamation on the east side of the road next to
Swamp Lake. Now there is water runoff from the top of a field in the northwest
that runs down towards Swamp Lake. All of the erosion has completely filled the
ditch again. It needs to be cleaned out so that the water drains out properly.
There is so much top soil coming off that it may need a buffer strip or
terracing. The last project would be on 10 near Sutton Lake. There has been
recent sloughing near the culvert on the north side of the road. Discussions
were about how PLSLWD was started (citizen request), their mission statement,
and how they are funded – budget, levy, and grant. Chad asked about the site
map and how many sites were agricultural vs heavy population. Questions were
asked about how often sampling was done at each of these sites, and if the data
collected for nutrient loading was compared between the two. Chad suggested
that the data from the densest areas is given the same amount of representation
as the data from the rural areas. It is important the plan does not fall behind
as technology has changed since 2013 when the plan was first created. There was
concern by the Board members about how much power the Watershed Districts have.
Curt Hennes replied that the PLSL Watershed District cares the most about water
quality. If it is an issue, they want their voice heard. Diane explained that
they have a memorandum of agreement with the Cities of Prior Lake, Savage, and
Scott County so they do not permit. Their rules are equivalent to the PLSL
Watershed Districts rules. The only city they do not have an agreement with is
Shakopee and they are working on it.
Rays Remodeling Inc: Kevin Ray was not present at the meeting, but
asked about building permit via email. He will need to work with Scott County.
If they need a driveway permit for the house in Cedar Valley, Shelley can sign
off on it.
Rosti
Construction Recommendation: Rosti Construction will meet August 13th to
discuss the CUP with the county and review the plans. It is important to the
township that they are required to keep the yard and equipment organized.
During the work season the equipment is kept at the construction site, off
season it is kept on site. There are minimum screening requirements as a part
of the CUP which includes fencing. They construct sound walls as a business and
would like to show examples of their work as the screening. A comment was made as
to limit the height of the sound walls. After further discussion it was agreed
to amend Condition #11. An amendment to
Condition #11 states: “To allow sound wall partitions to be constructed as part
of the fence surrounding the outside storage yard. The sound wall partitions
shall not exceed 14 feet in height and the Applicant would still install
landscaping materials pursuant to the plan.” Motion by Chad to
approve the request by Rosti Construction as
recommended by Zoning Administration staff to allow sound wall partitions with
the amendment to condition #11 as stated above, second by Bruce,
Unanimous.
Stantec – TH 169
Corridor Study: Kyle reported that
Stantec had met with the town board on August 1 to discuss the 169 concepts to
date. They have reviewed their mapping, data, utilities, and old studies and
have completed 48-hour traffic counts off of Bluff Drive, and 166th.
Of the traffic coming on to 169 in that area, 50% is heavy trucks. Safety
summaries define the biggest reasons for crashes are rear-ending and running
off the road. These are most likely due to trucks pulling out in front of
someone or slow acceleration from trucks or passenger cars turning onto 169.
Some cars are getting hit as other vehicles are having to swerve around them.
Those crashes account for 2/3 of the accidents. Kyle said that the concept
designs started with minimal median designs to full intersections. From 10
concepts they have reduced the number to 2 or 3 with one overpass that goes
over 169 or 169 is raised up and the crossing traffic would go underneath 169.
Having some acceleration and deceleration lanes on the east side of 169 is a
better concept due to the railroad tracks on the west side or a right in or
right or access. They are now looking at adding vertical elevations, land
usage, swamps, and land cost. There will be a meeting with MNDOT and the
Federal Highway Department on Monday, August 6th.
Golfview Drive: Kyle met with Bill
and Bruce to look at pavement and patching. They are working on getting quotes
and adding them to the CIP.
Bluff Drive: Bill asked about the
contractor and if they were going to fix the problem of nothing growing on the
Bluff project. Kyle explained that we have not passed our warranty period yet
so it is a good time to bring it up. Replacing the seed and a new tree is
needed.
Capital Improvement
Plan:
The plan is used to plan for the repairs that are needed with in the
township. Bruce updated the report and
explained that we would set aside 80% of the Road and Bridge levy for
maintenance and 20% for CIP. We would keep track of expenditures until September
1st. Try to limit the amount spent up to that time so we can see
what we have left for the year. We would require two accounts – one for Road
and Bridge and one for CIP so the monthly finance treasurer report would list
both as a sub type under the General Account. We would be able to see how much
we spend month to month. We would know if we need to put off tree trimming
until the following year or use some of it towards salt and sanding. If we can keep
the spending below 60% until September, then 40% would go towards the rest of
the year. The monthly agenda would review the balances as a topic of discussion.
Kyle (Stantec) brought up that there is a conglomerate that puts all of the
projects together from cities, townships, and the county to get a better price.
Burnsville manages it and charges $100 to administer. The township is
interested in joining. There was further discussion on road maintenance and
techniques on chip sealing, seal coating, fogging, and sealing new asphalt to
extend its life.
City of Jordan 2040
Comp Plan:
Chad said that there is still time for approvals. Supervisors are to make a
list of comments for the next meeting in September. Bruce said that the
Annexation map compared to the post 2040 city limits map doesn’t include
Golfview, but goes east, south and north. We want them to change the future
2040 Comp Plan to stop at the township boundaries. The Comp Plan should be kept
on all of the future agendas, including the PLSL Watershed District Management
Plan. We may have to revise our plan as well. The City of Jordan got approval
from the Met Council to up their population counts from the 2030 Plan to the
2040 Plan and that is driving a lot of what we are seeing. Chad went to a
meeting that affected Sand Creek. Topics included were Automobile Nation and
their request for re-zoning, the ring road concept that Herb Baldwin added that
extends from 173rd Street to Xanadu all the way down to 8, and
zoning in Prior Lake on two sections of land near 160th and County
Road 79 from Urban Reserve to Urban Transition. Chad thought it was curious
that Mike Waltman from City of Jordan was there to address the ring road since
it would go through the township. The ring road concept needs to be discussed
for the City of Jordan and Scott County’s 2040 Comp Plans.
DRT Meetings Invoicing
to Applicants: In the past, an escrow
account was setup for businesses right away and the treasurer would transfer
escrow balances from the account to pay supervisors for the DRT or development
meetings. In some cases, applicants were not getting billed correctly. There
should be some written communication with Scott County that explains to an
Applicant that the township supervisors are to be paid $75 per supervisor per
meeting (instead of $50) and that the township will be billing the Applicant
for those costs. Kyle (Stantec) suggested a fee schedule per meeting type and
time commitment - commercial, development, etc. By the Yard and Noble RV escrow
accounts need to be reviewed to determine the correct balances. There is an
issue with Shakopee Sands as they used to be called Great Plains Sand and owned
by a different group (not Fairmount Santrol). There was a $5,000 escrow account
that the township used and eventually went negative so Rita billed them. GPS complained
that there were multiple government bodies billing them (townships and the
county) and they weren’t going to keep paying for all of the duplicate billing.
Scott County setup a GPS development review team to manage the billing. Now GPS
is owned by Fairmount Santrol. Scott County will be letting the township know
in September how we are supposed to be billing Fairmount Santrol. Shakopee
Sands money has been coming out of our General Account and not getting reimbursed.
Leave Shakopee Sands on the agenda for September.
Website Updates: Bruce has updated
agendas and meetings including the Fire Meeting in January 2019. He has created
a Roads and Maintenance tab and included the 169 Corridor information. He plans
to train Emily and Shelley this month so that more of us know how to update the
website. He thinks the most important item is to get the email notifications
working so subscribers can see when the website is updated.
Reports and
Discussions:
Bruce Hunstad: Bruce went to the Stantec meeting on Golfview
Drive and the workshop for the town board. He has been working on the CIP and
website.
Bill Schneider: Bill had no other meetings.
Road Report: Bill said there were some rough roads
especially Valley View near the SCALE facility. We need to get some rain for
grading. He talked to Scott County about grading as they were the ones who put
down the dust coating on Valley View. He filled holes on 170th and
Zumbro and a turn on Sawmill Road due to complaints. He had Dvorak Excavating
put down ¾ inch with fines down on Red Wing between 10 and 282 and on 10 from
South Sutton to Red Wing because there was black dirt showing up after grading.
A discussion started about using mixed materials for South Sutton. A comment
was made that we need to better our roads by adding a crown and more materials.
Should we experiment with South Sutton to replace the black dirt with clay or
other material? Todd thought about $7,000 to fix South Sutton and may need a
couple of spots touched up afterward. There was a long discussion about road
shape management techniques and which roads are in the worst shape and why. Motion by Bruce, second Chad to approve the
road report from Bill for July. Unanimous.
Chad Sandey: Chad went to the county meeting regarding
Automobile Nation and their request for re-zoning. Mr. Tennison was “an angel”
sweet talking the Planning Commission. Chad told the Planning Commission that
Mr. Tennison bought the property with the CUP on it. He agreed to the
conditions of the CUP. Now he is asking the county to change it and spot zone
it. A previous discussion explained the site geographical challenges. Mr. Tennsion bought the property knowing he can never change
the zoning because it was grand-fathered in. The Planning Commission agreed
with Chad’s statements.
Motion to adjourn the
meeting at 9:55 pm by Bruce, second by Bill, Unanimous.
Submitted By:
_____________________________________________________
Emily Nordick, Deputy Clerk
Approved by
______________________________________________________
Chairman, Chad Sandey