Sand Creek Township

Monthly Meeting Minutes

September 1st, 2022

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad (via Zoom), Treasurer Myron Pauly, Deputy Treasurer Kevin Nordick, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick. Supervisor Bill Schneider did not attend.

 

Others Present

Matt Stordahl – Stantec, Ben Burnett – PLSLWD, Todd Dvorak – Dvorak Excavating, Det. Muelken – Sheriff’s Department, and Jason Preston.

 

Called to Order

The regular monthly meeting was called to order at 7:08pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

Due to COVID-19 we are practicing safe social distancing.

 

Minutes

Minutes for the August meeting were presented to the Board. Motion to accept the August Meeting Minutes by Chad, second by Bruce, Unanimous at 7:10pm. Motion to erase the August recording of minutes by Chad, second by Bruce, Unanimous at 7:11pm.

 

Treasurer’s Report

Treasurer’s Report for September was submitted by Myron. Motion to accept the Treasurer’s Report by Bruce, second by Chad, Unanimous at 7:13pm.

 

Monthly Claims

 

                        Dvorak Excavating (gravel, grading, tree trimming)    $  10,707.53

                        Bryan Red Rock Products (gravel & rock)                    $    3,360.56

                        Pentagon Materials                                                      $    1,121.99

                        Couri & Ruppe P.L.L.P. (general legal fees)                  $       575.00

                        Victor Lundeen Company (500 township checks)         $       336.67

                        Dem-Con Companies (small furniture disposal)           $         89.51

                        New Prague Mini Storage (September rent)                $       116.00

                        Final Grade (driveway escrow)                                     $    1,000.00

                        Xcel Energy (5 driveways escrow)                                 $    5,000.00

                        Maggie Gallentine (cell phone)                                    $         63.25

                        Kevin Nordick (mileage)                                              $         53.13

                        Stantec Consulting Services (general engineering)       $    3,445.75

                        GovOffice (website license and upgrades)                    $       845.00

                        Martha Reger (Head Election Judge & training)          $       362.81

                        Houston Niesche (Head Election Judge & training)     $       360.00

                        Lance Schmitt (Head Election Judge & training)          $       350.00

                        Emily Nordick (Election Judge & training)                   $       310.63

                        Kristy Johnson (Election Judge & training)                  $       170.63

                        Bill Johnson (Election Judge & training)                      $       183.19

                        Deb Pauly (Election Judge & training)                         $       172.71

                        Janice Lennox (Election Judge & training)                   $       157.50

                        Barbara Simonson (Election Judge & training)            $       166.25

                        Catherine Rogers (Election Judge & training)              $       186.09

                        Maggie Gallentine (Election Judge & training)            $       122.50

                        Maggie Gallentine (Food for election)                         $       348.59

                        Steven Gallentine (Election Day setup & teardown)     $       190.21

Payroll                                                                         $    1,070.00

Payroll                                                                         $       300.00

Payroll                                                                         $       630.00

Payroll                                                                         $       400.00

Payroll                                                                         $       555.00

Payroll                                                                         $       660.00

Payroll                                                                         $           0.00

 

 

                                                            Total                                         $  33,410.50

 

Motion by Chad to accept the monthly charges as read, second by Bruce, Unanimous at 7:24pm. Two checks were removed, one was a mistake, and the other needs to have Clerk’s, Treasurer’s, Deputy Treasurer’s and Matt Stordahl’s time taken out of the balance. Bruce said he still hasn’t heard from Curb To Curb yet.

 

 

Public Comment:  None.

 

 

BUSINESS/DISCUSSION:

Sheriff’s Department: Det. Muelken spoke about this month’s Report that listed 65 calls for service, up from 55 last month: 10 traffic stops, 3 agency assists, 12 medical, 6 accidents, 1 disturbance, 3 civil, 4 suspicious, 2 welfare and 2 alarms. Renaissance Festival has not had many issues.

 

Prior Lake Spring Lake Watershed District:  Ben Burnett introduced himself to the Board. He mentioned the budgeting for the Levy and that they are still looking for someone to fill the Project Manager position. Working with Farmer Led Council to make them aware of programs available. Chad thanked Ben for coming to the meeting to keep us informed in Christian’s place.

 

Stantec: Matt Stordahl provided updates on the following Projects/Topics: Matt checked that Xcel’s 5 driveways were managed, and approved the return of the Escrow. Unofficial detours caused by TH 282 road project: Matt worked with Bob Ruppe on the letter to Diane Langenbach MNDOT protesting their new math for determining unofficial detour reimbursement. Bob suggested lobbying our State Representatives to treat Townships the same as cities. The letter will be forwarded to Eric Pratt. Jeff Krueger from Minnesota Associations of Townships (MAT) should be aware of this issue too. Matt commented that Doug Berens (Spring Lake Township) contacted MNDOT Commissioner when they were having problems. Bruce to review letter and will suggest other names to be sent it to asking for help or support. Motion by Chad after the letter has been approved and revised for content for the designees to receive the letter, that Chad is allowed to sign the letter and send it out, second by Bruce, Unanimous at 7:42pm. Berkshire Extension Project: SM Hentges started construction August 8th and is making good progress. By The Yard’s project new driveway and expansion working well with SM Hentges project. Cemstone was concerned about the road cross section and has been updated from 8 inches gravel and 4 inches bituminous to 8 inches gravel and 6 inches bituminous for the entire length of Berkshire Ave. TH 169 Overpass Project: Deep into design and defining right-of-way land needs and acquisition process is working with Herman’s Landscaping, Continental Lift and Mullen Trucking. Herman’s needs to pick a pond design. Other: Matt noted that the Township was not selected for this year’s LPP Grant out of 12 submissions.

 

Clint and Elizabeth Semm ADU: The Semm’s want to build their daughter and Accessory Dwelling Unit (ADU) above the garage. Motion by Chad that Sand Creek Township has reviewed their letter and have no comments or concerns, second by Bruce, Unanimous at 7:53pm.

 

Scott County THC Moratorium: The Moratorium Public Notice was added to the website under the News section. Chad mentioned that the last SCALE meeting, Ron Hocevar brought up the law change on August 1st and that it caught many municipalities off guard.

 

CIP discussion: Bruce suggested getting updated estimates for the mil and overlay work needed for top priority projects Sand Creek Drive and Twin Oak Circle for 2023. Subordinate Service District (SSD) can be setup or 429 Process can be used for assessing residents. Bruce to help work with Vendors on bids. Chad said he would be available to meet with Vendors. Matt to develop Scope of Work so bids would be consistent.

 

Website Update and Task List: Emily added News bulletin about Public Notice THC Moratorium and Berkshire Project construction starting August 8th.  Task List: Finalized discussion about business cards. Motion by Chad to have Emily purchase business cards for 2 supervisors and Clerk, second by Bruce, Unanimous at 8:24pm. Completed letters to Legislators for funding and Bridge Inspection Report work. Kevin to look at printer/scanners. Board to review selection and vote in October. Printer/scanner to be purchased using ARPA funds. No Workshop meeting this month.

 

REPORTS/DISCUSSIONS:   

 

Bruce Hunstad: Bruce attended a meeting with 169 Corridor Coalition in which they are working on a 1-pager to send to Washington DC. He also attended the PMT meeting on Bluff Drive overpass.

 

Bill Schneider:  Bill was not present.

 

Chad Sandey:  Chad attended the Minnesota Association of Townships (MAT) District 4 meeting in St. Peter, and the SCALE meeting which was hosted by City of Jordan. Mayor Mike Franklin did a great job. Chad met with PLSPLWD members Bruce Loney and Joanie Giese. MAT’s annual meeting is October 14-15th in St. Cloud. Chad has signed the Scott County Cooperative Agreement document (Bluff Overpass and Jordan Ave. projects). Remaining document signatures are being collected at Scott County. Once the document is 100% executed, we will get a copy.

 

Discussion with Todd Dvorak:  Todd completed cleanout of the box culvert on Xanadu. The golf course spillways riprapped, seeded, and blanketed. Deerwood culvert has also been cleaned out on the outlet end and seeded and blanketed. He has graded roads except for Redwing Trail (while it is closed). The roads with oil are getting rough. Chad agreed with Todd should grade through the oil after it rains unless the dust control is still good. Trees on Grommesch can be cut now that tree cutting letter has been sent out to residents (Monday, August 29th). Todd to not exceed right-of-way when cleaning up the trees. More material can be added to the roads in September so they have a chance to pack down before winter. Bruce asked if brush work was done on Harlow and Grommesch. Todd explained he is waiting until they can start cutting back the trees.

 

Maggie:  Maggie noticed the math on her check was not correct (numbers transposed) and was over by $36. Voiding Claims is difficult. Chad said $36 will be deducted from her Claims for next month (October).

 

Motion to adjourn the meeting at 8:48pm by Bruce, second by Chad, Unanimous.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

 Approved by ______________________________________________________

Chairman, Chad Sandey