Sand Creek Township

Monthly Meeting Minutes

July 1st, 2021

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad, Supervisor Bill Schneider, Treasurer Myron Pauly, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick

Others Present

Matt Stordahl – Stantec, Curt Hennes – PLSLWD, Shane Kinney, Jes Cross, and Karen Kreuser

Called to Order

The regular monthly meeting was called to order at 7:05pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

Due to COVID-19 we are practicing safe social distancing.

Minutes

Minutes for the June meeting were presented to the Board. Motion to accept the June Meeting Minutes by Bruce, second by Chad, Unanimous at 7:06pm. Motion to erase the June recording of minutes by Bill, second by Bruce, Unanimous at 7:06pm.

Treasurer’s Report

Treasurer’s Report for June was submitted by Myron. Motion to accept the Treasurer’s Report by Bruce, second by Bill, Unanimous at 7:07pm. Bruce mentioned they approved the driveway for Superior Contracting (Chris Albrecht) and asked Myron to pay the Escrow.

Monthly Claims

Bryan Rock Products $ 25,741.56

Northern Salt, Inc. (dust coating) $ 33,074.80

SIR Lines-A-Lot (street markings) $ 475.19

Stantec Consulting (general engineering) $ 29,507.00

Couri & Ruppe (legal fees) $ 385.00

Bond Trust Services (Jordan Ave. interest) $ 4,156.25

Bond Trust Services (paying agent fee) $ 475.00

IRS (2^nd qtr. payroll taxes) $ 1,951.52

New Prague Mini Storage (July rent) $ 111.00

Dem-Con Companies (small furniture/appliances) $ 76.48

Maggie Gallentine (cell phone) $ 46.71

Bill Schneider (mileage: road inspect/spray weeds) $ 415.32

Barbara Lee (weed & tree spraying) $ 340.00

Payroll $ 975.00

Payroll $ 300.00

Payroll $ 555.00

Payroll $ 555.00

Payroll $ 885.00

Payroll $ 860.00

Total $100,885.83

Discussion about Stantec funds for reimbursement, Shakopee Sands (Covia) meeting billing, Northern Salt has 2 invoices – smallest $ amount is for unofficial detours, 3-year average road maintenance shared with MNDOT – no reply yet. Motion by Bill to accept the monthly charges as read, second by Bruce, Unanimous at 7:16pm.

Public Comment: Karen Kreuser explained that she had driven on Cemetery Road and heavy equipment (Hentges/MNDOT) have been driving on it. The patching on the road have been poorly done. There is a big pothole, and she moved one of the traffic cones into the middle of it. There is a lot of water coming off of Cemetery Road, washes across the approach and has not been addressed.

BUSINESS/DISCUSSION:

Sheriff’s Department: Deputy Strack introduced himself and will be available for Sand Creek Township monthly meetings. The Report listed 74 calls, down from 84 last month. Top items listed: 20 traffic stops, 16 medical/assist, 12 traffic, 7 animal, 7 alarm, 6 accident, 3 suspicious calls (vehicle/activity) and 1 death (resident at assisted living facility).

Prior Lake Spring Lake Watershed District: Curt Hennes mentioned the Watershed District is looking for office space and may have found free rent at the County Fair building (same as Soil and Water Conservation District including free IT and HR services). There are 6 Options for the Upper Watershed Blueprint. They have selected Option 10 which includes installing two iron-enhanced sand filters at Sutton Lake, work at Buck Lake East (wetland), Ditch 13 (and 282) and Geis wetland enhancements. Fish stocking is complete. Chad Sandey has been invited to participate in the Technical Advisory Committee for the Watershed District. Scott County is looking at Water Management Resource Study.

Bluff Drive Setback Variance Approval: Shane Kinney and Jess Cross are looking for an 80-foot setback to put in a full-size house vs a single wide trailer. Chad asked if the owner checked to see if the lot is buildable – allowed to go with previous bluff setbacks. Chad wanted to know if the Planning and Zoning has any other issues. Verbal approval given to proceed with variance process. We will wait to see the Scott County Staff Report. Recommendation is contingent on a positive Staff Report.

Stantec: Matt Stordahl commented on the following Projects/Topics: TH 169 Overpass Project/Open House for Businesses (June 9^th): Open House went well with good feedback. SRF Consultants provided a new modified overpass plan with the overpass at Bluff Drive and a future roundabout at Berkshire & Bluff Drive. The entrances will be open at 166^th Street (east and west sides on 169) and an extension to Jordan Ave. (west side). The next Open House will be Wednesday, July 21st from 5-7pm at the SCALE facility ballroom. An invite will be sent to businesses and residents within a 1-mile radius. Wes Herman wants to talk with Continental Lift and Joe Mullen and son about new option. Matt will provide aerial plans. Initial looks are positive with costs about the same as the previous option. ARPA Funds: Minnesota Association of Townships expected funds for Sand Creek Twp is $186,080.00. The application has been filled out. COVID related charges and technology is refundable. Graveling projects may be approved. Significant culvert projects may also be approved (affecting clean water improvements). Naylor Ave. and Hwy 282, 173^rd Street and Deerwood Circle culverts would be good culvert projects. Hwy 282 Project: MNDOT told Hentges to keep going, blacktop has been stripped all the way to the Scott County Highway building. Berkshire Extension: Survey work has been completed. Soil borings have been ordered. Layout to be submitted by July 21^st deadline. The Phase 2 Project is making an impact to the schedule. If acceleration lanes move based on new overpass design, schedule will be pushed out due to Open House on July 21^st or do a double design effort to not lose any more time? Either way money is lost about $15,000. Berkshire acceleration design needs to be delayed until the overpass design decision is made. MNDOT is asking to get cleanup work done by Cemstone & Sport Wheels to clear the right-of-way. Explain to them in a letter they have 30-days to complete the clearing, signed by Stantec. Bruce to craft the letter and send to Matt for review. Letter to be sent with illustration (satellite image) from Matt and staking to be done ahead of time. Revised driveways to be determined by Pat (Stantec) for Cemstone, Sport Wheels and By The Yard. Gravel Road PACER Ratings: Matt provided a spreadsheet with PACER Ratings. Hwy 282: Sand Creek Township opted out of Agreement with MNDOT.

Website Update and Task List: Emily replaced the CIP spreadsheet with the updated one (without notes). Resolution 2021-7 ARPA Funds was added to the News section. Task List: Removed completed items from the list. Reviewed the list and found several new Tasks completed in the TH 169 Corridor/Overpass Project, Berkshire Ave., and CIP sections are complete.

REPORTS/DISCUSSIONS:

Bruce Hunstad: Bruce attended TH 169 Open House and PMT meetings on Bluff Drive and TH 169 Overpass. Updated Scott County Joe Wiita on crack sealing list of roads for 2021.

Bill Schneider: Bill attended Shakopee Sands (Covia).

Road Report: Bill commented that there was an emergency need for duct coating on Sawmill and Naylor Ave. regular dust coating is ongoing. Chad suggested grading at the stop signs. Sawmill blacktop is lined. Weed spraying. Call Central Applicators to get bidding on spraying Township. Crack sealing is complete. Motion by Chad to approve the Road Report, second Bruce, Unanimous at 9:33pm.

Chad Sandey: Chad attended multiple meetings including SCALE, PMT, and Shakopee Sands (Covia).

Motion to adjourn the meeting at 9:39pm by Bruce, second by Bill, Unanimous.

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

Approved by ______________________________________________________

Chairman, Chad Sandey