Sand Creek Township

Monthly Meeting Minutes

May 2nd, 2024

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad, Supervisor Lee Kes, Treasurer Kevin Nordick, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick

 

Others Present

Matt Stordahl – Stantec, Det. Muelken – Sheriff’s Department, Todd Dvorak – Dvorak Excavating, Ursula Bedeaux, Travis Cherro, Amy Bedeaux, Deb Pauly, Peggy Jo Dunnette, and Bob Wolf.

 

Called to Order                                                                                               

The regular monthly meeting was called to order at 7:03pm by Chairman Chad Sandey. The Pledge of Allegiance was said.                                                                                                                                                                                

 

Minutes

Minutes for the April meetings were presented to the Board. Motion to accept the April meeting minutes by Bruce, second by Lee, Unanimous at 7:05pm. Motion to accept the Public Hearing meeting minutes by Chad, second by Bruce, Unanimous at 7:06pm. Motion to delete the April meetings recordings of minutes by Chad, second by Bruce, Unanimous at 7:07pm.

 

Treasurer’s Report

Treasurer’s Report for April was submitted by Kevin. Bruce commented about the Twin Oak & Sand Creek Drive payments. There are five (5) payments outstanding if they aren’t paid to the township. Kevin to remove “tax assessment” from the description as they are actually reimbursements. Kevin to generate an invoice for By the Yard and mail it to Roger. Matt Stordahl to review Stantec charges for Xcel Energy and Northern States Power to ensure they align with CTAS. Motion to accept the Treasurer’s Report by Bruce, second by Lee, Unanimous at 7:25pm.

 

Monthly Claims

 

Dvorak Excavating (grading, gravel, tree trimming)    $  24,402.33

Stantec Consulting (Planning & zoning, Bluff, LRIP)    $    2,976.50

Dem-Con (waste disposal)                                           $       180.93

Waste Management (brush from Bluff Drive Project)  $    1,080.00

Albrecht Masonry (curb & spillway on Golfview Dr)    $    2,850.00

Couri & Ruppe P.L.L.P (city/town attorney, Bluff Prj)  $    2,716.25

Scott County OMB (April 8 meeting room rental)        $       100.00

Scott County OMB (tax assessments)                           $  25,800.00

MN Assoc. of Township (Spring Short Courses)           $       300.00

US Hwy 169 Corridor Coalition (dues for 2024)           $       125.00

SW News Media (Land Subdivision notice)                  $       131.56

New Prague Mini Storage (storage unit rent)              $       122.00

Maggie Gallentine (cell phone, copier paper)               $       142.32

Bruce Hunstad (125 bushes for twp roads)                  $       210.00

Lee Kes (April mileage – 301 miles)                              $       201.67

                        Kevin Nordick (5 books of stamps, printer ink)            $       111.31

                        Chad Sandey (road inspection mileage – 72 miles)      $         48.24

                        Superior Contracting Inc. (return escrow)                    $    1,000.00

Pete & Barb Kochlin (return Escrow)                            $    1,000.00

Nate Heinz (1.5 hrs of work & mileage – 25 miles)      $         46.75

Payroll                                                                         $    1,160.00

Payroll                                                                         $       860.00

Payroll                                                                         $       680.00

Payroll                                                                         $       640.00

Payroll                                                                         $       760.00

Payroll                                                                         $    1,170.00

 

 

                                                            Total                                         $  67,953.61

 

Motion by Chad to accept the monthly charges as read, second by Bruce, Unanimous at 7:30pm.

 

 

Public Comment:  Peggy Jo Dunnette encouraged control over the developments along Valley View Drive. She asked what environmental review and public comments can be made. Matt explained there are regulations about wetlands, flood plains and septic systems. Chad noted there are multiple departments from Scott County have a required checklist of items to conform to the County Ordinances. Chad further explained that one developer intends to donate flood plain area to non-profit in nature and conservation related. Hentges intends to do wetland credit projects to enhance the flood plain area conditions. The Township is engaged in the process. There was further discussion about the development approval process. The County is still our planning and zoning authority. Peggy Jo asked for decisions to be made with care. Amy Bedeaux is asking for business owners to take responsibility for their garbage. Chad asked her to take pictures and send to us in an email. We will write a letter to the business(es).

 

BUSINESS/DISCUSSION:

 

Sheriff’s Department: Det. Muelken provided the Sheriff’s Report. It stated there were 46 calls in April up from 40 calls in March. Calls included: 9 medical, 6 traffic, 2 fraud, 2 extra patrol, 6 suspicious, 1 brush fire, 1 assault (JAF), 6 assist, and 1 property damage (mailbox).

 

Prior Lake Spring Lake Watershed District:  Christian Morkeberg did not attend.

 

Stantec: Matt Stordahl provided updates on the following Projects/Topics: TH 169 Bluff Drive Overpass Project: We are still waiting for the railroad agreements. The Bluff Drive agreement timing seems closer. Railroad agreement for 166th Street is still coming. Overhead lines for west side need to high and poles have been delivered to the site. The Township and MNDOT bridge agreement is still being edited. LPP Grant Project: Meeting in May could provide more information about closing the railroad crossings and intersections at Jordan Avenue and TH 169 and at 173rd St (West side) and TH 169. Matt is providing a proposal from design through to bidding which includes survey work. Layouts can be readied while Bluff Drive Project gets going. The Grant includes field work but not design work. Proposal estimate is $151,689.00. Chad that Hentges may already have some plans and could reduce some costs, Board action is required to start the process. Matt to review budget and speak to Hentges for input and revisit for next month. Motion by Bruce to approve Stantec consulting document for signage by the Chair once we have a chance to correct the verbiage and talk to Hentges, second by Lee, Unanimous at 8:22pm. LRIP Grant Project: Paving Valley View Drive from Jordan to the SCALE facility was awarded on April 1st. The plan includes widening the railroad crossing area. SRF is working on the layout for the railroad crossing and looking at 25mph curve around railroad. Properties affected are owned by Minnesota Land Trust and Hentges. Chad asked Matt to let Nathan know he is missing dimensions on the plan. Xanadu Easement Update: We are waiting on Bob Ruppe. Sawmill Roundabout: Diane at MNDOT asked for more emails from Matt about unofficial detours and dust coating reimbursement.

 

Execute JL Theis Drainage Agreement: Work has been done and needs inspection. Escrow has been provided for $20,000.00. Matt will do the inspection. Motion by Bruce to sign JL Theis grading agreement as presented, second by Lee, Unanimous at 8:36pm.

 

Comp Plan Amendment Update: Chad provided historical update. The Amendment passed the Scott County Planning Board, Scott County Board and Met Council. City of Jordan passed a Subdivision Ordinance in a one (1) mile ring beyond their border. The Township had to create a Planning Board, and a public hearing was held in April to review a Subdivision Ordinance. In a following meeting The Township Board passed the Subdivision Ordinance as well as a Services Agreement with Scott County. City of Jordan sent a letter to Scott County to continue litigation. Scott County asked to remove the Comp Plan Amendment from the docket. Scott County asked for an effort by City of Jordan to meet with The Township Board to establish a framework for an Orderly Annexation Agreement (OAA). City of Jordan and the Township Board met on April 22nd. They reviewed the 2017 OAA. Four (4) new points of agreement are that the properties listed on the Comp Plan Amendment are to be developed by the Township, City of Jordan is to withdraw restrictions of one (1) mile subdivision ordinance, agree that concentric circles (method of growth) don’t work, and agree to pursue an OAA. Scott County is now planning to sign the Services Agreement on May 7th.

 

Bituminous Seal Coating Contract: Bruce revised the contract to only have two (2) roads listed.  Motion by Chad to sign the agreement for Bituminous Seal Coating, second by Bruce, Unanimous at 8:52pm. Bruce asked for Maggie to get a date for Scott County to dust coating Valley View Drive.

 

CIP Updates: Bruce has updated the priorities. Lee said the road shoulders are being reclaimed and crown defined. Curb 2 Curb road sweeping work is ongoing. Meghan Darley (Scott County) said not to cut brush until Fall. Todd to take care of potholes and areas near spillway with hot patching. Bruce is looking for the report on Compliance. Dust coating is scheduled for June 6th.

 

Newspaper: Maggie provided pricing for Star Tribune and New Prague Times. Motion by Chad that the Township’s official newspaper for all legal notices be moved from the Jordan Independent to the Star Tribune as the Jordan Independent has now ceased publication, second by Bruce, Unanimous at 9:10pm.

 

Website Update: Emily added reminder about upcoming construction on Hwy 169 in News section and in website email. She added the Scott County assessments report spreadsheet to the News section. She also added the Draft pdf of the Subdivision Ordinance to News section. Task List: Emily removed the completed items.

 

REPORTS/DISCUSSIONS:   

 

Lee Kes Road Report: Lee mentioned that Todd replaced the culvert on South Sutton. Todd’s getting ready for dust coating by grading and adding gravel.

 

Bruce Hunstad: Bruce updated the Road Inspection priorities. He attended the SCALE meeting which discussed ARPA updates. He picked up 125 chokecherry bushes to use as snow fence. He attended the OAA meeting with City of Jordan and the 169 Corridor Coalition Executive Committee meeting.

 

Chad Sandey:  Chad attended the Annual Road Inspection, SCALE meeting, OAA meeting and answered a lot of phone calls.

 

Matt Stordahl mentioned the Scott County Township Association upcoming meeting about planning for the urban expansion zoning discussion. The meeting is expected at the end of May. Chad said people have asked him to reconsider and to join the meeting.

 

Motion to adjourn the meeting by Bruce, second by Lee, Unanimous at 9:23pm.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

Approved by ______________________________________________________

Chairman, Chad Sandey