Sand Creek Township

Monthly Meeting Minutes

April 6th, 2023

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad (via Zoom), Supervisor Lee Kes, Treasurer Kevin Nordick, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick.

 

Others Present

Matt Stordahl – Stantec, Det. Muelken – Sheriff’s Department, Jennifer Jensen, Ken Lucas, Travis Cherro, Bob Wolf, Marlene Mullen, and Todd Dvorak – Dvorak Excavating.

 

Called to Order

The regular monthly meeting was called to order at 7:03pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

Due to COVID-19 we are practicing safe social distancing.

 

Minutes

Minutes for the March meeting were presented to the Board. Motion to accept the March Meeting Minutes by Bruce, second by Lee, Unanimous at 7:04pm. Minutes for the Board of Audit meeting were presented to the Board. Motion to accept the Board of Audit Meeting Minutes by Lee, second by Bruce, Unanimous at 7:05pm. Motion to delete the March recording of minutes by Chad, second by Lee, Unanimous at 7:05pm.

 

Treasurer’s Report

Treasurer’s Report for March was submitted by Kevin. Bruce noted the new formatting and charts. Motion to accept the Treasurer’s Report by Chad, second by Bruce, Unanimous at 7:08pm.

 

Monthly Claims

 

Dvorak Excavating (sand & salt, ice & snow removal)  $  38,089.50

                        Stantec Consulting Services (planning & zoning)         $    1,109.50

                        Couri & Ruppe (general legal fees)                              $       875.00

                        Lee Kes (March mileage – 219 miles)                           $       143.45

                        New Prague Mini Storage (April rent)                          $       116.00

                        Southwest News Media (published meetings)              $         31.26

                        Internal Revenue Service (1st Qtr, payroll tax)              $    1,575.90

                        Jordan Dollars for Scholars (3-$1000 scholarships)      $    3,000.00

                        Maggie Gallentine (cell phone & storage bins)            $         90.84

                        Kevin Nordick (McAfee anti-virus & mileage)              $       123.08

Payroll                                                                         $    1,275.00

Payroll                                                                         $       150.00

Payroll                                                                         $       575.00

Payroll                                                                         $       705.00

Payroll                                                                         $       855.00

Payroll                                                                         $       885.00

 

 

                                                            Total                                         $  49,599.53

 

Motion by Lee to accept the monthly charges as read, second by Bruce, Unanimous at 7:11pm.

 

 

Public Comment:  Ken Lucas asked if he could ask questions during the Twin Oak Circle repaving project discussion.

 

BUSINESS/DISCUSSION:

 

Sheriff’s Department: Det. Muelken reported 58 calls for March, up from 45 calls in February. Calls included: 6 accidents, 10 medical calls, 1 harassment, 2 theft (within motor vehicles), 1 property damage, 7 traffic, 3 animal, 5 alarms, 3 suspicious, 1 disturbance, 1 criminal sexual conduct (residents at JAF). Jennifer Jensen asked about a property in Lydia that is being cleaned up.

 

Prior Lake Spring Lake Watershed District:  Christian Morkeberg explained they are having a Board meeting next Tuesday (April 11th) and will discuss  the Sutton Lake management plan. Minnesota DNR is allowing drawdowns on Sutton Lake. Chad mentioned that he spoke with Emily Dick (Water Resources Project Manager) about issues and ideas for Sutton Lake. He also noted that the water lilies are thick. The Watershed District has been awarded a grant for a Swamp Lake feasibility study.

 

Stantec: Matt Stordahl provided updates on the following Projects/Topics: Unofficial detours caused by TH 282 road project: Kevin and Maggie provided more information to MNDOT.  Bruce suggested Matt speak with Diane Langenbach (MNDOT) regarding the roundabout project at Sawmill Road and Hwy 21. TH 169 Overpass Project: Overview of road design through 60%. Bridge conceptual design is completed and moving towards 30% design. Scott County is working on the plat and right-of-way acquisition affecting 15 land owners. Matt said he and Lisa Friese (Scott County) have not discussed the Cooperative Agreement for SRF administration. Bruce explained Lisa expected it to be available in June. Local Partnership Program (LPP) Agreement: Chad attended a funding process meeting with Brad Davis (Scott County), Greg Wagner (Scott County), Lisa Friese (Scott County), Mark Sonstegard (JMH) and John Mesenbrink (Mesenbrink Construction) to discuss the Comprehensive Plan Amendment needed for JMH and Mesenbrink Construction. Jordan Avenue needs to be extended to 173rd Street but we cannot count on funding through the bonding bill as it is not likely to pass this year. Lisa thinks the answer on how to manage Jordan Avenue to 173rd Street may lay with JMH and Mesenbrink Construction. There is an LPP available but only has $4 mil. If we submit paperwork for the LPP allowing for the closure of Jordan Avenue access to TH 169 and reducing a railroad crossing, and potentially closing the access at TH 169 at 173rd Street and removing another railroad crossing, would we be more likely to receive funding? There are other concerns that have to be worked out regarding the development by JMH and Mesenbrink: Valley View, railroad crossing on 173rd Street, traffic exiting southbound on TH 169, etc. LPP applications are due at the end of May. Travis Cherro agreed that closing access to TH 169 and using the overpass instead is a good idea. Chad agrees but does not necessarily want to lose TH 169 access at 173rd Street. Chad asked Matt to start the LPP process with Scott County’s help with the condition if our Project is selected, the 2 accesses and 2 railroad crossings will be closed. Motion by Bruce to have Stantec get going on the LPP application well in advanced to run thru the County because they’ll see things differently than we do, second by Lee, Unanimous at 8pm. Chad also mentioned John Mesenbrink suggested adding that there are developers waiting for the project to be completed. Lisa is considering the phrasing.

 

Sand Creek Drive and Twin Oak Circle Conversation: Bruce highlighted components of the letter providing information about the petition and estimates of cost. Ken Lucas asked how other black top roads were assessed to property owners. Matt responded on how the roads would be reclaimed and created or would be made into gravel roads if there was not enough support of the petition. Bruce noted that a resident has volunteered to talk to neighbors about signing the petition. Motion by Chad to send out the letter and petition to everyone, we’ll have the County do the search for everyone’s addresses so we get everyone right on those parcels and get letters and petitions sent to them and copy it like Bruce said on the front and back with letter page and a separate petition page and at the Clerk’s earliest convenience, second by Bruce, Unanimous at 8:31pm.

 

CIP discussion: Bruce noted it was Spring Road Inspection on Saturday (April 8th). He suggested that Chad, Lee, and Matt look for projects that could be funded by our ARPA funds. He asked Matt to take notes on the spreadsheet, including priorities, and send them back to him to update.  Bruce will send Emily a pdf of the spreadsheet for the website.

 

Website Update: Emily added MNDOT Pre-construction meeting for roundabout at Hwy 21 & Sawmill Road to the News section, along with In Remembrance of Myron, and Resolution 2023-05 Scott County Cooperative Agreement – Prepare a Plat. The Reorganizational meeting was added to the Calendar. Task List: Emily noted that completed items from last month were removed. New addition is Shane & Jes Kinney’s driveway plans to be reviewed. Chad said they would be looking at it on Saturday during the Spring Road Inspection.

 

Road Report: Todd graded South Sutton and thought some roads will need more rock.

 

REPORTS/DISCUSSIONS:   

 

Lee Kes: Lee noted the snow is melting and revealing more junk in the ditches. Roads are finally firming up.

 

Bruce Hunstad: Bruce has been working with Bob Ruppe on the petition letter and CIP.

 

Chad Sandey:  Chad attended the SCALE meeting, MAT Spring Short Courses in Arlington, Scott County Development Group meeting and Scott County Township Association meeting. There will be no workshop meeting this month. Board of Appeal and Equalization meeting is Wednesday, April 19th at 6pm at the Jordan Council Chambers.

 

Maggie:

·         Election Equipment update: We need to replace our poll pads and modem. Poll pads cost is $925, and modem is $325. These items are good for 4 years. Motion by Chad to allow Maggie to tell them (Scott County) yes on the upgrade election equipment, second by Bruce, Unanimous at 8:51pm.

·         Pentagon Materials Inc. proposal: Todd Dvorak explained the locations we still use Class Five gravel and how much we are likely to use this year. Motion by Chad to sign Pentagon Materials proposal, second by Bruce, Unanimous at 8:55pm

 

 

Motion to adjourn the meeting at 9:08pm by Bruce, second by Lee, Unanimous.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

Approved by ______________________________________________________

Chairman, Chad Sandey