Sand Creek Township

Monthly Meeting Minutes

April 4th, 2024

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad, Supervisor Lee Kes, Treasurer Kevin Nordick, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick

 

Others Present

Matt Stordahl – Stantec, Det. Muelken – Sheriff’s Department, Ursula Bedeaux, Amy Bedeaux, Brian Renstem, Peggy Jo Dunnette, Travis Cherro and Deb Pauly.

 

Called to Order                                                                                               

The regular monthly meeting was called to order at 7:03pm by Chairman Chad Sandey. The Pledge of Allegiance was said.                                                                                                                                                                                

 

Minutes

Minutes for the March meeting were presented to the Board. Motion to accept the March meeting minutes by Bruce, second by Lee, Unanimous at 7:05pm. Motion to accept the Re-org and Board of Audit meeting minutes by Bruce, second by Lee, Unanimous at 7:07pm. Motion to delete the March meetings recordings of minutes by Chad, second by Bruce, Unanimous at 7:07pm.

 

Treasurer’s Report

Treasurer’s Report for March was submitted by Kevin. Bruce commented about the 2008 Jordan Avenue Fund being negative. Chad responded that $20K will be coming in this year. Motion to accept the Treasurer’s Report by Bruce, second by Lee, Unanimous at 7:12pm. Lee asked about Pete & Barb Kochlin and Superior Paving escrows. Bruce replied they can be paid in May.

 

Monthly Claims

 

Dvorak Excavating (grading,sand/salt,snow,tree trim) $  60,440.25

Stantec Consulting (Planning and Zoning, Eng)           $    5,543.50

Dem-Con (waste disposal)                                           $       412.95

Herman’s Landscape Supplies (waste disposal)            $    2,250.00

Couri & Ruppe P.L.L.P (city/town attorney)                 $    2,716.25

New Prague Mini Storage (storage unit rent)              $       122.00

City of Jordan (use Council Chambers for PNP elect.)  $       600.00

Contech Eng. Solutions (culvert for Naylor)                 $    2,487.17

SW News Media (notice for Board of Audit mtg)         $         32.82

Steve Gallentine (setup/takedown for PNP, mileage)  $       167.42

Bruce Hunstad (mileage to MAT Spring Short Course) $         39.30

Lee Kes (March mileage – 316 miles)                           $       211.62

                        Maggie Gallentine (cell phone,dust coat letters,food)  $       653.69

                        Internal Revenue Service (1st Qtr. Payroll tax 2024)     $    1,860.48

Phil & Renee Geis (return Escrow)                                $    1,762.73

Shakopee Dollars for Scholars (Solar Graden/Hauer)   $    1,000.00

Kristy Johnson (mileage for PNP election)                   $           8.04

Payroll – Election Judge                                               $         30.00

Payroll – Election Judge                                               $       133.75

Payroll – Election Judge                                               $       133.75

Payroll – Election Judge                                               $       151.25

Payroll – Election Judge                                               $       133.75

Payroll – Election Judge                                               $       320.00

Payroll – Election Judge                                               $       330.00

Payroll – Election Judge                                               $       151.25

Payroll – Election Judge                                               $       320.00

Payroll – Election Judge                                               $       146.88

Payroll                                                                         $    1,400.00

Payroll                                                                         $       760.00

Payroll                                                                         $       660.00

Payroll                                                                         $       720.00

Payroll                                                                         $    1,000.00

Payroll                                                                         $    1,010.00

 

 

                                                            Total                                         $  87,708.85

 

Motion by Bruce to accept the monthly charges as read, second by Lee, Unanimous at 7:19pm.

 

 

Public Comment:  None

 

BUSINESS/DISCUSSION:

 

Sheriff’s Department: Det. Muelken provided the Sheriff’s Report. It stated there were 40 calls in March down from 43 calls in February. Calls included: 9 traffic, 8 medical, 4 suspicious, 2 accident, 2 assists, 2 civil, 2 fire and 1 suicidal person.

 

Prior Lake Spring Lake Watershed District:  Christian Morkeberg did not attend.

 

Central Trailer Sales CUP Recommendation:  The Board reviewed the staff report from Scott County. Motion by Chad based on the criteria for approval listed in the staff report, I recommend approval of the Conditional Use Permit (CUP) for Central Trailer Sales, Incorporated to operate a trailer sales and service center, second by Bruce, Unanimous at 7:31pm.

 

Stantec: Matt Stordahl provided updates on the following Projects/Topics: TH 169 Bluff Drive Overpass Project: We are still waiting for the railroad agreements. They could come in early May. MNDOT and the railroad seem to have no sense of urgency as we have timing of other projects looming. There was a discussion about speed limits and driveway spacing criteria for Jordan Avenue and Valley View Drive. For the Bluff Drive and Jordan Avenue intersection there should be a stop sign on the Bluff Drive side. Further review is needed for the north and south directions. MNDOT is putting together the co-op agreement for the bridge. LPP Grant Project: Meeting in May could provide more information about closing the railroad crossings and intersections at Jordan Avenue and TH 169 and at 173rd St (West side) and TH 169. LRIP Grant Project: Paving Valley View Drive from Jordan to the SCALE facility was awarded on April 1st. The plan includes widening the railroad crossing area. Peggy Jo Dunnette asked about moving the stop sign at Mendoza and Valley View Drive. Det. Muelken said that was City of Jordan area. Matt said he would take a look and make the suggestion to Jordan. Chad mentioned that completing the road updates before any new developments go in on Valley View Drive is a great way to start. Travis asked if we can work ahead and setup speed limit signs. Matt explained about speed limits and driveway spacing criteria for Jordan Avenue and Valley View Drive. LPP and LRIP Projects are scheduled for 2025. MNDOTs budget year for 2025 starts in July of 2024. Bruce commented that LPP and LRIP project estimates from Matt will be coming in and added to CIP. Ursela Bedeaux asked about Jordan Avenue going north past Bluff Drive. Chad said the road extension will be paid for by the developers to connect to Smith Drive. This will be done within a shorter schedule – a few years vs a phased plan.

 

Comp Plan Amendment Update: Met Council approved the Amendment and needs to go back to Scott County for processing.

 

Planning Commission Subdivision Ordinance for Townships Update: Chad provided historical update. City of Jordan has passed a Resolution based on a Minnesota Statute Permitting Annexation by Ordinance that adds a distance (mile) band around the city limits. Then City of Jordan passed a moratorium on their Subdivision Ordinance. Sand Creek Township enacted an Ordinance Establishing a Planning Commission and Board of Adjustment (24-01). Chad noted there will need to be a public meeting on April 8th for comments relating to the Township’s proposed Subdivision Ordinance. A special meeting will be held following the public hearing to vote on the Subdivision Ordinance and Service Agreement with Scott County. Applications from developers can come in around April 17th. Deb Pauly mentioned that SW Media is shutting down but are accepting legal notices for a short amount of time. Peggy Jo Dunnette asked about the public meeting and what language is being used. Chad replied with information about regulations and conditions. Maggie sent Emily the Subdivision Ordinance pdf to be added to the website for review.

 

Bituminous Seal Coating Contract: Bruce wants to compare actual road inspection mileage against what is shown in the agreement. Bruce is concerned about the measurements. Motion by Bruce for Chair to sign the new agreement after we get feedback from the Annual Road Inspection and from the County on the square footage, second by Lee, Unanimous at 8:25pm. Bruce to ask Joe Wiita (Scott County) to dust coat Valley View Drive.

 

CIP Updates: Bruce added tracking of expenses for our different projects (overpass, LPP, LRIP, etc.) vs what is and what is not covered with the grants. He has ranked roads for costs of Cedar Valley, Sawmill and Golfview. He added assessment value from Sand Creek Drive and Twin Oak Circle compared to other projects. He wants to determine the correct formula(s) for each project. The spillway on Golfview Drive work is being done.

 

Website Update: Bruce asked if we could share the Scott County assessments spreadsheet on the website and approval was given. Emily emailed residents about tree trimming and added a tree trimming/road closed photo to the News section. She added the public hearing and special meeting to the calendar for April 8th. Task List: Emily updated the list based on Bruce’s comments from the March meeting.

 

REPORTS/DISCUSSIONS:   

 

Lee Kes Road Report: Lee mentioned the Spring Road Inspection Tour is April 6th. JL Geis has 2 field approaches. Chad recommended removing one of them. They will review on the road inspection on Saturday. Tree trimming is still occurring.

 

Bruce Hunstad: Bruce attended the Scott County Disaster Emergency training session. He mentioned the need for a key list of contacts for emergencies. He added that the Township might consider maintaining a (read only) Facebook account. The Highway 169 Corridor Coalition membership meeting on Wednesday, May 8th at 5pm at the By the Yard facility. He spoke to Roger Anderson about the escrow balance. He attended the MAT Spring Short Courses with Lee, Maggie and Kevin.

 

Chad Sandey:  Chad attended Project meetings including the bridge agreement meeting. He reviewed upcoming meeting schedules. June 6th will be for dust coating. Maggie submitted a receipt for PNP election reimbursements.

 

Motion to adjourn the meeting by Bruce, second by Lee, Unanimous at 8:50pm.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

Approved by ______________________________________________________

Chairman, Chad Sandey