Sand Creek Township

Monthly Meeting Minutes

April 1st, 2021

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad, Supervisor Bill Schneider, Treasurer Myron Pauly, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick

 

Others Present

Matt Stordahl – Stantec, Curt Hennes – PLSLWD, Kirt Briggs – Mayor of Prior Lake, Chad Bohnsack, Peggy Jo Dunnette, Bob Wolf

 

Called to Order

The regular monthly meeting was called to order at 7:01pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

Due to COVID-19 we are practicing safe social distancing.

 

Minutes

Minutes for the March meetings were presented to the Board. Motion to accept the Workshop Meeting Minutes by Bruce, second by Bill, Unanimous at 7:02pm. Motion to accept the March Meeting Minutes by Bruce, second by Bill, Unanimous at 7:03pm. Motion to erase the Board of Audit Meeting Minutes by Bruce, second by Bill, Unanimous at 7:04pm. Motion to erase the March recording of minutes by Bill, second by Bruce, Unanimous at 7:04pm.

 

Treasurer’s Report

Treasurer’s Report for April was submitted by Myron.  Motion to accept the Treasurer’s Report by Chad, second by Bruce, Unanimous at 7:10pm.

 

Monthly Claims

 

                        Dvorak Excavating                                                       $   5,918.00

                        Bryan Rock Products                                                    $      246.40

Stantec (Engineering Services)                                     $   1,965.50

Internal Revenue Service (1st Qtr. Payroll Tax)             $   1,615.68

                        New Prague Mini Storage                                            $      111.00

                        Dem-Con (waste disposal - furniture)                          $        58.50

                        SW News Media (Legal Notice)                                    $        35.08

                        RE2 Tech (laptop battery and support)                        $      162.45

                        Maggie Gallentine (cell phone)                                    $        57.51

                        Bill Schneider (mileage: road inspection)                     $        78.40

Payroll                                                                         $   1,125.00

Payroll                                                                         $      640.00

Payroll                                                                         $      705.00

Payroll                                                                         $      630.00

Payroll                                                                         $      735.00

Payroll                                                                         $      300.00

 

 

                                                            Total                                         $ 14,383.52

 

Motion by Bruce to accept the monthly charges as read, second by Bill, Unanimous at 7:18pm.

 

 

Public Comment:  none

 

 

BUSINESS/DISCUSSION:

 

Sheriff’s Department: No Deputy present. Report listed 66 calls. Top items listed: 13 traffic stops, 12 accidents, 5 medical, 4 suspicious calls and 1 vehicle theft. A different Deputy will be assigned to our Township.

 

Prior Lake Spring Lake Watershed District:  Curt Hennes explained the Sutton Lake Stormwater Storage Project is done, and will be seeding with grass seed. Planning to install iron sand filters in Ditch 13. Buck Lake to have remediation work. Update ferric chloride plant to help water quality and flood mitigation. Carp seining in small areas. DNR/State of Minnesota laboratories are taking on biologic studies affecting Carp. Fish stocking of Bluegill to eat Carp spawn on Spring Lake and Upper Prior. Muck Dstroyer will be used to help clean the bottom of the lake. Joni G. having a retreat in June with Managers.

 

Street Fee Resolution 2021-3: Kirt Briggs (Mayor of Prior Lake) spoke about the Street Fee municipalities charged developers. Prior Lake, Spring Lake, and Credit River had been charging the fees until the court case between the City of Woodbury and a developer. Ten of eleven Townships in Scott County have approved the Resolution, including Scott County, nine Mayors and three Mayors in Le Sueur County. Kirt further explained the fees are for developing left hand and right rand turn lanes from properties to County Roads. These costs should be borne by the development, not the municipality. Traditionally, “the first developer paves the way”. A development agreement exists between the developer and the municipality. Park Fee, Sewer Fee, Water Fee, etc. are set by the municipality. The Fee(s) must align with the cost, and can be waved. Chad Bohnsack asked if it applies only for new property development. Kirt Briggs explained that it is for greenfield development only. Chad Sandey said that there can be a benefit to the 1,700 Townships in the State of Minnesota. Motion by Bruce to accept the Resolution, second by Chad, Unanimous at 8:04pm.

 

Stantec: Matt Stordahl commented on the following Projects: Hwy 282: Pre-construction meeting was held to discuss Hwy 282 Project with Diane Langenbach (MNDOT). The Township has not signed the Resolution about the pond and has need for an Expiration Clause for Annexation to City of Jordan. The first phase of 282 being closed from Jordan to Lydia Road. This will take about 2 months. The second phase is from Lydia Road to Baseline Road. The third phase is from Baseline to Hwy. 13. The Township needs to track any extra expenses due to “unofficial detours” the public makes. A 3-year baseline is needed to determine the average maintenance costs. Matt to discuss with Spring Lake Township how they arrived at their baseline. Todd (Devorak Excavating) to write notes on the tickets for roads affected. Matt to get PACER ratings for gravel roads and pictures and mile counts. Berkshire Extension: Project is going as expected and on schedule. Matt will check about pond size and if it has been approved. TH 160 Overpass: The overpass design has been changed to running perpendicular to TH 169 instead of at an angle. A handout of the concept design was passed around. Stantec proposals (Master Service Agreements) were provided for TH 169 (Phase 2 - Overpass) and General Engineering as a way to differentiate work done on the different accounts. Jeff Krueger and Angie Craig may have some high-level funding for projects. The top items to be considered are TH 169, Berkshire Avenue, Cedar Valley Road, Sand Creek bluffs, 173rd Street and Deerwood Lane culvert, 173rd Street bridge pavement repair and Naylor Avenue culvert. Motion to sign the Master Service Agreement for the General Engineering Proposal from Stantec for up to $1000 per month by Bruce, second by Bill, Unanimous at 9:15pm.  Motion to sign the second Master Service Agreement with Stantec for 169 Corridor Phase 2 for up to $10,000 total not to exceed without prior authorization by Bruce, second by Bill. Motion withdrawn by Bruce to table the discussion for next month (May). Discussion with Lisa Freese needed to confirm expenses.

 

AutoNation Discussion: Marty Schmitz spoke with Chad about the conversation the Commissioner Barb Brekke had with Auto Nation and their frustration in working with the County for their Conditional Use Permit (CUP).  Lezlie Vermillion, Marty and Brad Davis also discussed the proposed changes: change the number of vehicles to sell be raised from 44 to 65, to ability to work on more vehicles than what can be sold on the lot, and a less than 50-foot offset from TH 169. Marty to check with the County Attorneys to see if it could be binding to have them be the final concessions to the CUP before formally agreeing to any changes.

 

Website Update and Task List: Emily added the Welcome statement, hid meetings from 2020 on Calendar, added Resolutions to News section, sent email about Annual meeting (including Zoom information), added MAT short courses to Calendar, added Board of Appeals to Calendar and setup the new Calendar +5 option which shows the Calendar and the next 5 meetings. Task List: Added work with Lucinda at MAT about accounting codes in CTAS “unpaved streets” and Matt and Board to provide 3-year average for baseline (Hwy 282). Completed the Financial Account creation for Berkshire Ave. Project, and closed Ditch on Bluff Drive task as it cannot be completed with reasonable cost. Changed Board of Appeals training task to read “Registration opens July 1”.

 

REPORTS/DISCUSSIONS:   

 

Bruce Hunstad: Bruce attended the Annual Meeting, Scott County Association of Townships meeting, Pre-meeting with MNDOT for 282, MAT Short Courses, and TH 169 Overpass kickoff meeting.

 

Bill Schneider:  Bill attended the Annual Meeting.

 

Road Report:  Bill commented that roads are in poor condition. Jordan Avenue needs material. Grading will happen in the next few days. Motion by Chad to approve the Road Report, second Bruce, Unanimous at 10:05pm.

 

Chad Sandey:  Chad attended the Annual Meeting, SCALE meeting, and the pre-meeting with MNDOT for 282.

 

Road Inspection date set for April 17th with an alternate date of April 24th.

 

Motion to adjourn the meeting at 10:12pm by Bruce, second by Bill, Unanimous.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

 Approved by ______________________________________________________

Chairman, Chad Sandey