Sand Creek Township

Monthly Meeting Minutes

March 5th, 2020

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad, Supervisor Bill Schneider, Treasurer Myron Pauly, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick

 

Others Present

Curt Hennes - PLSLWD, Matt Stordahl – Stantec, Travis Cherro, Ron Anderson and Tony Keogh – Final Grade, Steve O’Loghlin, Jeremey and Lainey Schwartz, Bob Ruppe – Township Attorney, Chad Bohnsack

 

Called to Order

The regular monthly meeting was called to order at 7:03pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

 

Minutes

Minutes for the February meeting were presented to the Board. Motion by Bill to accept the minutes, second by Bruce, Unanimous at 7:04pm. Motion to erase the February recording of minutes by Bruce, second by Bill, Unanimous at 7:05pm.

 

Treasurer’s Report

Treasurer’s Report for February was submitted by Myron. Motion to accept the Treasurer’s Report by Chad, second by Bill, Unanimous at 7:07pm.

 

Monthly Claims

 

                        Dvorak Excavating (snow removal, sand/salt)              $ 11,130.00

                        Stantec (general engineering)                                      $      263.00

New Prague Mini Storage                                            $      109.00

MATIT (Spring Short Course)                                       $      150.00

Messenbrink Construction (Escrow - Ace Auto)           $   2,000.00

Maggie Gallentine (cell phone)                                    $        49.84

Bill Schneider (mileage: road inspection, trash)           $      210.45

Maggie Gallentine (Election Judge Training & Duties) $      499.85

Mary Pauly (Election Judge Training & Duties)            $      363.80

Shirley Rutz (Election Judge Training & Duties)           $      356.65

Teena Medick (Election Judge Training & Duties)        $      306.25

Martha Reger (Election Judge Training & Duties)        $      299.90

Emily Nordick (Election Judge Training & Duties)       $      341.25

Myron Pauly (Election Judge Training & Duties)         $      248.65

Deb Pauly (Election Judge Training & Duties)             $      224.38

Payroll                                                                         $      900.00

Payroll                                                                         $      300.00

Payroll                                                                         $      550.00

Payroll                                                                         $      550.00

Payroll                                                                         $      600.00

Payroll                                                                         $      780.00

 

 

                                                            Total                                         $ 20,233.02

 

Motion by Bruce to accept the monthly charges as read except for Barry Estates as that is the development not the driveway, second by Bill, Unanimous at 7:11pm.

 

 

BUSINESS/DISCUSSION:

 

Jeremey and Lainey Schwartz: The couple brought house plans for their Honeysuckle Hills property. Township Board suggested they get the Driveway Permit from the website and check the Driveway Ordinance.

 

Sheriff’s Department:  Not present

 

Prior Lake Spring Lake Watershed District:  Curt Hennes handed out an article on neutralizing carp spawning. Carp seining was completed on Upper Prior Lake and caught 5 tons. They are looking to complete seining on Spring Lake before the ice melts. They are asking to be a test site for working with the University of Minnesota. There will be a seminar on Growing Healthy Soils Event March 19th from 8am to 2:30pm at the Ridges at Sand Creek. Fred Corrigan is moving out of the district and Water District will need to find his replacement. The last Sunday in April is scheduled for the Spring Cleanup which includes leaf raking at Sand Point Part or Pike Lake Park.

 

Stantec: Matt Stordahl has contacted Diane Langenbach (MNDOT) for a meeting to discuss the 169 Corridor Study, but has not heard back. Nothing new to report on the Hwy 282 MNDOT plans. An Appraiser will be brought in to assess property values for residents on Pueblo Blvd/Xanadu Ave/168th Street W. Matt and Bruce to discuss PASER Ratings before Spring Road Tour.

 

Bob Ruppe: Bob explained the different types of financing available for the potential Pueblo Blvd/Xanadu Ave/168th Street W. paving project.  There are two ways of managing the costs for the Project: MN Statute 429 with a feasibility report and assessment, or Subordinate Service District through petitioning by residents and assessment. Motion by Bruce to pay assessor bill of $900.00, second by Bill, Unanimous at 8:10pm.

 

Ron Anderson – CUP for Final Grade: Ron Anderson explained they want to bring their CUP into compliance and do the work this spring/summer. Otto Associates has redesigned the infiltration drainage. They are meeting with Scott County on Monday, March 9th. Bill will call Marty Monday morning to discuss meeting. The Staff Report is provided before the Planning Commission meeting so the Township can review the details.

 

Webb Pallet: Dave at Webb Pallet said Marty (Scott County) asked him to bring their plans showing the new office location and driveway changes. They would also shift the trailers and add fencing with screening. Multiple screening materials were discussed. Dave also mentioned the plan to remove the house in 10 years. The Township will make a recommendation when is requested by the County and the Staff Report is reviewed. The new plan will be in a future Planning Commission meeting.

 

Weight Restrictions Exemptions: Weight restrictions on area roads starts tomorrow (Friday March 6th). Dvorak Excavating will get exemption letters for his vehicles. Other construction Projects: Shelly Pauly needs a (2-day) permit for concrete work for next week (March 9-13), and Steve O’Loghlin has a robotic barn being built. Steve requires access between April 1 to May 15. Signage required for construction vehicles to keep off of Zumbro. Bob Ruppe suggested a seasonal overweight permit agreement which includes routes. If there is damage to road(s), the owner or contractors would be responsible for repairs. Bob asked for names and addresses so he can write up the agreements. Once agreements are signed, Township is to inform Scott County Sheriff Department of permits and haul routes. Motion by Bruce to authorize Chad to sign and extend weight restrictions as needed, second by Bill, Unanimous at 9:03pm.

 

Solar Garden Scholarships: Maggie said that she has not heard back from residents or Joe from NextEra. Bruce will follow up with Joe.

 

Annual Meeting Prep: The Township Board reviewed last year’s topics and discussed who will speak on each topic.

 

Levy Meeting Minutes: Motion by Chad to accept the Levy Meeting minutes, second by Bruce, Unanimous at 9:30pm.

 

CIP Update and Priorities: Bruce commented that he and Matt are getting ready for the Spring Road Inspection Tour. They are also discussing the PASER Rating for each road.

 

Workshop Update: Chad spoke with legal (Bob Ruppe) regarding additional monthly meetings to discuss CIP and Task List. Bob explained that each meeting must have and Agenda, discussions cannot stray from the Agenda and no voting should occur without residents being present. There are posting rules for Special Meetings. Maggie to check for availability of the Council Chambers calendar and discuss with Mary in April.

 

Website Update and Task List: Emily cleaned up the home page by removing the posting dates for News items and moved Helpful Links to under the Calendar. This allows more of the News items to be visible. The Annual Meeting at the Fire Hall was added to the Calendar and News section. The 2020 Census information was added to News. Task List: Emily met with Bruce to discuss ownership of Tasks and to review Roads and Maintenance document. They added Priority and Date Added columns. Completed items: Review Driveway Escrows to see what can be closed. Assessment document questions for Bob Ruppe. Added items: Board of Appeals Training for Chad and Bruce. Workshop Meetings availability at JCCC. Weight Restrictions agreements. Bruce to follow up with Joe at NextEra about Solar Garden Scholarships.

 

REPORTS/DISCUSSIONS: 

        

Bruce Hunstad:  Bruce attended the Board of Audit meeting and worked with Emily on the Task List.

 

Bill Schneider:  Bill attended the SCALE meeting on transportation.

 

Road Report:  Bill commented that the roads are in pretty good shape. Some sections need more material. He checked out the culverts that need trees removed (per the County Bridge Report). Motion to accept the Road Report by Bruce, second by Chad, Unanimous at 10:03pm.

 

Dvorak Excavating: Bill commented that some areas have ridges which need to be cut down. Todd is to grade twice before the grass starts growing.

 

Chad Sandey:  Chad attended the SCALE meeting where they discussed vaping and how the companies are targeting youth. He also attended Prior Lake Spring Lake Watershed District interviews for Fred Corrigan’s replacement.

                                                                                   

Motion to adjourn the meeting at 9:16pm by Bruce, second by Bill, Unanimous.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

 Approved by ______________________________________________________

Chairman, Chad Sandey