Sand Creek Township

Monthly Meeting Minutes

February 3rd, 2022

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad, Supervisor Bill Schneider, Treasurer Myron Pauly, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick

Others Present

Matt Stordahl – Stantec, Curt Hennes – PLSLWD, Kevin Nordick, Travis Cherro, Barb Weckman Brekke – Scott County Commissioner, and Todd Dvorak – Dvorak Excavating.

Called to Order

The regular monthly meeting was called to order at 7:06pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

Due to COVID-19 we are practicing safe social distancing.

Minutes

Minutes for the January meeting were presented to the Board. Motion to accept the January Meeting Minutes by Bill, second by Bruce, Unanimous at 7:08pm. Motion to erase the January recording of minutes by Chad, second by Bruce, Unanimous at 7:08pm.

Treasurer’s Report

Treasurer’s Report for February was submitted by Myron. Chad noted on the Account balances section, that the CIP balance should be combined with the Money Market account balance since there is no separate CIP account. Myron said the Jordan Avenue Road Project is supposed to be $39,000.00 less. Chad asked Myron to move $500.00 to driveway permits from Northern State Power Escrow Section. On the other Northern States Power Escrow balance Myron needs to show transactions in 2021 year-end compilation. Motion to accept the Treasurer’s Report by Bruce, second by Bill. Chad made a note to accept them as we discussed any changes ($39,000.00 out of Jordan Avenue account), Unanimous at 7:14pm.

Monthly Claims

Dvorak Excavating (tree trimming, gravel, ice/snow) $ 23,514.50

Stantec (General Eng & Berkshire project) $ 4,035.75

Scott County Treasurer (treated salt) $ 1,800.00

Scott County OMB/Accounting (TNT Postage) $ 201.45

Dem-Con Companies (furniture disposal) $ 25.74

New Prague Mini Storage (Feb. rent) $ 113.00

Maggie Gallentine (cell phone) $ 46.35

Bill Schneider (mileage) $ 84.25

Payroll $ 975.00

Payroll $ 470.00

Payroll $ 555.00

Payroll $ 555.00

Payroll $ 660.00

Payroll $ 465.00

Total $ 33,501.04

Motion by Bruce to accept the monthly charges as read, second by Bill, Unanimous at 7:17pm.

Public Comment: None

BUSINESS/DISCUSSION:

Sheriff’s Department: Det. Muelken spoke about the Report that listed 42 calls for service, down from 51 last month: 7 traffic, 3 assists, 6 medical, 8 accidents, 1 welfare check, 1 DWI, and 2 open-door.

Prior Lake Spring Lake Watershed District: Curt Hennes noted that the Education Outreach Activities List 2022 will be sent to Maggie. PLSLWD has hired 2 new employees for easement enforcement and Water Resource Technician. Appointment of Watershed Managers is Tuesday, February 15^th. Carp are schooling in the same spots including near Sailer’s Greenhouse. Want to do seining later February/March. Waiting on cost sharing with BWSR for iron-enhanced sand filters for Sutton Lake Project. Still looking for the right place to setup offices and want the same deal as Soil and Water Conservation group. Working with County on the Water Management Agency Study with Soil and Water District and Watershed Management Organization. Evaluation of which group manages what activities. Chad is on the Review Committee.

Stantec: Matt Stordahl provided updates on the following Projects/Topics: Unofficial detours caused by TH 282 road project: Had a meeting with Diane Langenbach (MNDOT) about detours. They were not expecting that much overage on money spent. A map will be created with copies of invoices. Berkshire Extension: At the finish line for this project. MNDOT has responded with design review. Final review ongoing. Traffic Control plan about turn lanes and acceleration lanes discussions. Working with MNDOT on tree removal between Cemstone and Sport Wheels. DOT has a contractor to do the work but it is not in the DOT right-of-way. Trees just need to be knocked over by March 31^st. Todd Dvorak will take a look. Waiting on Diane and MNDOT team to look at temporary easement due to having HSIP funding. TH 169 Overpass Project: PMT meeting discussed driveway access for apartment building. MNDOT does not want right in – right out direct access to TH 169 for the apartment but Scott County likes it. Scott County does not like the southern side of Bluff Drive for access since it would be very expensive due to retaining walls and a need to change the bridge design. If the driveway is south of Bluff Drive, it could be a Township Road or private driveway. The north side access would require Scott County to buy land and include a land swap with SMSC. The cost of purchasing the building and relocation of the residents is too high to consider. Scott County Commissioner Barb Weckman Brekke explained the Board is not fond of eminent domain. Travis Cherro asked about moving the south access closer to By The Yard. Matt explained that the amount of green space would be affected. Matt supplied a new layout map showing the different projects along TH 169. Bruce suggested making the extension for Jordan Avenue to 173^rd Street shorter. Township Projects are to be color coded in red, and the Legend will be enlarged. An overview of the location in the State will be added.

Weed and Brush Control Pilot/Survey: Survey has been sent in. Bill confirmed that they received it.

Prior Lake Spring Lake Watershed District Board Manager Recommendations: Chad had missed the interviews. There are two positions open for March and one position for June. Seven applicants for three positions. All applicants were great with different backgrounds, skills and abilities. Townships Group makes recommendations. Motion by Chad to recommend Bruce Loney, Christian Morkeberg, and Curt Hennes, second by Bill, Unanimous at 8:18pm.

2021 Annual Bridge Inspection: Bill said a lot of it was completed in the spring. The Bridge Inspection Report will be added to the Task List.

2022 JPA Crack Seal and Seal Coat: Last year we signed up with Scott County do the crack seal and seal coating. Matt said he asks for footage per neighborhood or area to better estimate what the costs will be. County used cost from JPA for crack sealing and got their own bid for seal coating. Board’s decision is to work with JPA and to make sure we get our footage. Matt will let JPA know the Township wants to get involved for crack sealing.

Deputy Treasurer Discussion: Myron is not likely to be seeking re-election in November. Deputy Treasurer position would shadow Myron. Kevin Nordick has interest. Myron also has someone in mind but hasn’t spoken with them yet. We have an organizational meeting coming up and can decide the hourly rate and eventually a salary rate once appointed. Maggie has been collecting information from other Deputy Treasurers in the County. Maggie will put it in a document and have it ready for the organizational meeting.

Website Update and Task List: Emily added Resolution 2022-1 Polling Place, and added upcoming meetings to the website. She also turned off year old meetings from the calendar. Maggie was told that the Resolution needs to be removed from the website per Scott County Elections Department. There were new timing requirements this year that we didn’t have before. We will redo the Polling Place Resolution in the March meeting. Chad asked her to update the population and Sand Creek 101 document with the latest Met Council numbers. Task List: Bruce asked to have the Township Projects added to the Task List. Add Matt and MNDOT to review reimbursement for unofficial detours from Hwy 282 closure. Add replacement of stop sign on 170^th and Zumbro Ave. Remove Mosquito Control phone number from Road Supervisor Tasks. No Workshop meeting in February due to Board of Audit and Organizational meetings on the 23^rd.

REPORTS/DISCUSSIONS:

Bruce Hunstad: Bruce repaired the snow fence on Golfview Drive, attended meetings for overpass project, spoke with Lisa about overpass project and reimbursement from County, and worked with Stantec on one-page draft document. He noted the cooperative agreement is coming from Scott County because of doing some Township projects during the construction of the overpass to take advantage of the contractors there. We will review agreement and send to Bob Ruppe. Need an agenda item to investigate other funding opportunities like bonding, borrowing, CIP, ARPA. He also attended the Rural Fire Meeting in Jordan.

Bill Schneider: Bill attended the Rural Fire Meeting. Jordan Fire Department had a new tank built for the tanker. He also attended SCALE and Berkshire Avenue Extension meeting.

Road Report: Bill noted that the roads are looking pretty good. There was a lot of furniture and tire trash that had to be picked up. Steve Gallentine will be helping Bill on occasion. Sand and salt request to reduce the amount used. Motion by Chad to approve the Bill’s Road Report, second Bruce, Unanimous at 8:54pm.

Chad Sandey: Chad attended the Rural Fire Meeting. Jordan Fire Department has Pull Tab revenue and use it for charitable donations for Jordan. Township should look for donation suggestions. He spoke about the upcoming meetings: Annual Meeting is March 8^th at Jordan Fire Hall at 7pm. of Audit is February 23^rd at Jordan Council Chambers at 6pm. Workshop meeting for February is cancelled. Planning and Zoning meeting on February 28^th. Sand Creek Township Organizational Meeting is February 23^rd at 5:30pm. Legislative & Research Meeting is February 24^th. Board. No date yet for Board of Equalization. Maggie will contact Chad Bohnsack to help at Annual Meeting.

Motion to adjourn the meeting at 9:02pm by Bruce, second by Bill, Unanimous.

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

Approved by ______________________________________________________

Chairman, Chad Sandey