Sand Creek Township

Reorganizational and Board of Audit Meeting Minutes

February 21st, 2023 and March 20^th, 2024

DRAFT

Officers Present

Chad Sandey, Bruce Hunstad, Lee Kes, Kevin Nordick, Maggie Gallentine and Emily Nordick

Called to Order

The meeting was called to order by Chairman Chad Sandey.

Reorganizational Meeting:

The wages and service fees were discussed line by line and set as follows:

2024 Wages and Fees:

Election Judges - $17.50 per hour

Head Election Judge - $20.00 per hour

General Labor - $20.0 per hour

Hand Held Power Equipment use - $15.00 per hour + any sharpening costs.

Skid Loader use - $75.00 per hour

*Clerk - $1,000.00 per month + meetings + mileage + training

Motion by Chad, Unanimous at 6:33pm.

Deputy Clerk - $480.00 per month + meetings + mileage + training

*Treasurer - $600.00 per month + meetings + mileage + training

Motion by Chad, Unanimous at 6:35pm.

Deputy Treasurer – hourly rate of $20.00 + meetings + mileage + training for 2 to 3 months

Road Tech - $60.00 per meeting + mileage with Labor at $20.00 per hour.

*Chairman Salary - $450.00 per month

Motion by Bruce, Bruce – Aye, Lee – Aye, Chad – Nay. Motion passed at 6:41pm.

Mileage is .67 (cents) per mile per the IRS standard rate.

*Starred items were changed.

All changes are effective immediately.

Miscellaneous discussion:

Discussion about Minnesota Association of Townships Spring Short Courses attendance on March 27^th in Arlington, MN. Bruce, Kevin and Maggie will be attending, but Chad will not be able to. Lee to let the group know if attending.

Chad signed letter to Pete Buttigieg for support of the Minnesota River Crossing and Flood Resiliency Study in the Southwestern Minneapolis-St. Paul Metropolitan Area.

Board of Audit Meeting:

Maggie provided year over year Levy spreadsheet.

Kevin provided Schedule 1a spreadsheet, Receipts Ledger and Disbursements Ledger.

12/31/2022 ending balance was $636,672.11 which matches the starting balance of 1/1/2023.

The Jordan Avenue Bond has been paid off (November 2023 and January 2024). Review Jordan Avenue tax settlement statements to ensure the funds are put in the Jordan Avenue account. Jordan Avenue fund to be depleted and account closed by the end of 2024.

The ARPA funds had been spent through Road & Bridge Fund for Sand Creek Drive and Twin Oak Circle Project and should be moved from General Fund Investment Balance account to Road & Bridge Fund Investment Balance account.

Highway 169 Corridor has a negative balance due to meetings, legal fees and other charges. We will eventually receive reimbursements for some of that now that we have a cooperative agreement with Scott County. Review receipts and disbursements from 2021 & 2022 to ensure the correct accounts were used during that time.

Make adjustment transfer from 169 Berkshire to the General Fund and Road & Bridge ($47,665.50). Query account in CTAS for 2021 & 2022 receipts and disbursements to see which accounts and percentages are needed. 169 Berkshire account should be zeroed out and closed in 2024.

For the By the Yard Escrow account, Bruce will speak with Roger about the negative balance.

Pete & Barb Kochlin Drive Escrow: They did recent work and the account should be closed out this year.

Superior Contracting Escrow and Final Grade Escrow: unsure about those accounts. Review prior year’s receipts and disbursements.

Superior Contracting – Nash Escrow: should be closed out this year too.

Fieldstone Family Home Inc Escrow and Seamless Construction Escrow: Maggie to look at her folder of permits.

Xcel Energy Escrow and Northern States Power Escrow: need further review of receipts and disbursements.

Geoffrey Peter Escrow: to be closed out this year.

Linderlake Corp. / AT&T Escrow: Maggie to send letter to let them know about the $1,000.00.

Tru North Solar Gardens: Maggie to send letter about landscaping/screening at both locations (Country Trail West and Pueblo) needing to be brought up to the minimum requirements.

Barry Estates Escrow: send remaining balance to them.

Kevin to review $1,000.00 Escrow accounts to see if any Township checks were sent out in the last few years.

Motion to continue the meeting until Wednesday, March 20^th by Chad, second by Bruce, Unanimous at 9:05pm.

Opened continuation meeting from February 21^st on March 20^th, 2024 at 6:54pm

Kevin noted four (4) Driveway Escrows (Superior Contracting, Seamless Construction, Final Grade and Linderlake Corp./AT&T) were received and disbursed but still show on Schedule 1. He made Escrow “Transfers Out” transactions for those balances (total of $4,000.00) and made “Transfers In” transaction ($4,000.00) to Road & Bridge Fund. The Escrows will change to Inactive at the end of 2024.

Tax assessments for Jordan Ave: “Transfers Out” transactions from General Fund ($18,838.81) and Road & Bridge ($999.77) to move “Transfers In” transaction for $19,838.58 to 2008 Jordan Ave Project Fund.

“Transfers In” and “Transfers Out” balances are the same: $23,838.58.

Moved $180,000.00 (formerly named ARPA Funds) from General Fund Investment Balance to Road & Bridge Fund Investment Balance.

Bruce asked to see top four (4) Funds in monthly financial spreadsheet. Fire Fund has $16K in it and we levy for the total amount of the Fire Contract. This will help keep the small amount in the account. Chad suggested we look at the GL at the end of the month.

Kevin noted that all future escrows will be put in the Driveway Escrow Fund instead of being named individually.

Chad explained the Fieldstone driveway off of Berkshire is done. Give Escrow to home owner, not to contractor.

Northern States Power and Xcel Energy accounts were further reviewed. Matt Stordahl from Stantec will be asked to help us understand what work was done and by which company.

Motion by Chad to approve the Schedule 1a, second by Bruce, Unanimous at 7:31pm.

Maggie handed Claims to the Board for review from Stantec, Dvorak and Tax Statements. Approval signatures were captured for Township records.

Motion to adjourn by Chad, second by Bruce, Unanimous at 7:41pm.

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

Approved by ______________________________________________________

Chairman, Chad Sandey