Sand Creek Township

Monthly Meeting Minutes

November 4th, 2021

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad, Supervisor Bill Schneider, Treasurer Myron Pauly, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick

 

Others Present

Matt Stordahl – Stantec, Curt Hennes – PLSLWD, Kevin Nordick, Tom Wolf, Jeff Wick, Roger Derrick, Mike Saxton, and Todd Dvorak.

 

Called to Order

The regular monthly meeting was called to order at 7:06pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

Due to COVID-19 we are practicing safe social distancing.

 

Minutes

Minutes for the October meeting were presented to the Board. Motion to accept the October Meeting Minutes by Bruce, second by Bill, Unanimous at 7:07pm. Motion to erase the October recording of minutes by Bruce, second by Bill, Unanimous at 7:08pm.

 

Treasurer’s Report

Treasurer’s Report for November was submitted by Myron. Motion to accept the Treasurer’s Report by Bruce, second by Bill, Unanimous at 7:09pm.

 

Monthly Claims

 

                        Dvorak Excavating (grading, gravel)                            $  21,234.00

                        Bryan Rock Products (3 invoices)                                 $  63,541.12

                        Stantec Consulting (general engineering, Berkshire)    $  40,158.50

                        New Prague Mini Storage (Nov. rent)                          $       113.00

                        Couri & Ruppe (general legal)                                     $    2,650.00

                        Dem Con (furniture disposal)                                       $         25.74

                        Siwek (refund driveway escrow)                                   $    1,000.00

                        Dave Leitchman (refund driveway escrow)                   $    1,000.00

                        Maggie Gallentine (cell phone and stamps)                 $       104.42

                        Bill Schneider (mileage: road inspect, mattress, etc.)   $       148.40

                        Bond Trust Services (agent fees)                                  $       475.00

Payroll                                                                         $    1,050.00

Payroll                                                                         $       525.00

Payroll                                                                         $       630.00

Payroll                                                                         $       630.00

Payroll                                                                         $       885.00

Payroll                                                                         $       570.00

 

 

                                                            Total                                         $ 132,090.18

 

Motion by Bruce to accept the monthly charges as read, second by Chad, Unanimous at 7:13pm.

 

 

Public Comment:  None

 

 

BUSINESS/DISCUSSION:

 

Sheriff’s Department: Det. Muelken spoke about the Report that listed 57 calls for service, down from 63 last month: 2 DWI, 11 medical, 3 accidents, 2 alarm calls, 1 theft on Jordan Ave., 4 suspicious and 3 welfare checks.

 

Prior Lake Spring Lake Watershed District:  Curt Hennes noted water levels are way down. that the Watershed District hired Elizabeth Froden who has a Master’s Degree in Water Resources. She started October 24th. There have been no applicants for the Regulation/Easements position. Received fiscal year numbers on biggest contractors: EOR $170k and WSB $180k. Iron-enhanced sand filters are to be installed at Sutton Lake, Swamp Lake, and Spring West.

 

Mike Saxton proposed R.L.S.: Mike Saxton and Roger Derrick provided handouts of the property they acquired along TH 169. They plan to acquire the adjacent parcel of land currently owned by Todd Becker (Parcel 3). Each parcel will be more than 40 acres or more and have been adjusted to Scott County requirements for administrative sub-division. According to Roger, MNDOT will eventually put in a service road and remove the direct access to TH 169. Chad’s concern of the service road is the study of TH 169 corridor noted the bluff is too close to the highway. Mike and Roger need Township Board approval of combined parcels and revised Tracts in order to move ahead with County Surveyor. Motion by Chad for recommendation of Parcels 1, 2, 3 being changed as proposed provided that they meet all the requirements put forth of the County Planning Department should allow them to move forward with the R.L.S. (Registered Land Survey) which will be a split of Registered Land 119, second by Bill, Unanimous at 7:36pm.

 

Jeff Wick Splitting Property at 19950 Pueblo Ave.: Jeff Wick explained they are looking to split the 71.56 acres site into Proposed Parcel A (agricultural – 58.02 acres) from proposed Parcel B (home and pasture - 13.54 acres). Motion by Chad to approve the request as recommended by the Zoning Staff based on the project information that submitted by the applicant and subject to the conditions of approval the proposed rezoning conforms to the zoning and subdivision ordinances and our Board would approve the rezoning based on the criteria listed here, second by Bruce, Unanimous at 7:42pm.

 

Stantec: Matt Stordahl provided updates on the following Projects/Topics: Hwy 282 Project: Matt spoke with Myron to pull costs for grading, gravel work and dust coating. Todd needs to provide claims sooner than later as they affect total amount to be sent to MNDOT for reimbursement. Engineering Budget: A request to approve creating a 6-month budget for General Engineering to help keep a separate account from TH 169 and Berkshire Ave. accounts.  Motion by Chad to approve the General Engineering proposal as submitted by Matt, second by Bill, Unanimous at 8:09pm. Discussion about wanting to bill Xcel Energy project and bill time to Xcel Escrows, will want to charge MNDOT too. Contract with Scott County needs to be reviewed by Lisa Freese to make sure things are being handled properly. Stantec sent a letter to the Township Board regarding approval of budget overages by Geotechnical Services due to moving acceleration lanes from 166th Street to Bluff Drive. Matt to check with Pat to see what original bid was and what work it included. Motion by Chad to table the preliminary detail design for the extension of Berkshire Avenue proposal until next month pending further detail Item Number 2: Geotechnical services, second by Bill, Unanimous at 8:09pm. Berkshire Extension: Geometric layout request was missed by MNDOT. Diane (MNDOT) will send out with comments then Stantec can start final design. MNODT will comment on temporary easements documents so Stantec can revise and submit to MNDOT. Project is on track. TH 169 Overpass Project: Scott County and SRF are working on the project. We need to get the 1-page fact sheet updated in time for the bonding session. Lisa or SRF put together a fact sheet and a bond tour. We want the best parts of what Scott County did and what Stantec can do on the fact sheet so we are all using the same document. Approval was given for Township Projects to be added to the Overpass Project. Need funding to close the gaps on Township projects. We need to determine how to join the apartment building to Bluff Drive and keep it a driveway and not a township road. Would also like to see a roundabout at Bluff Drive and Berkshire Ave. but it affects SMSC land. Matt to discuss roundabout with Brandon. ARPA Funds: No update.

 

2040 Comprehensive Plan – Amendment to include Unified Transit Management Plan (UTMP): Motion by Chad the comprehensive plan amendments are not anticipated to impact this jurisdiction no comments on this application will be forthcoming, second by Bill, Unanimous at 8:32pm.

 

Town Road Mileage Annual Certification: Bill and Chad noted that Broadway Street North is missing from the list of roads but is shown on the map. Maggie will call with the correction needed.

 

Scott County Ordinance: Bill agrees with Bruce’s final corrections to the language. Maggie to respond to Marty’s email regarding the Ordinance and copy Chad.

 

Website Update and Task List: Emily added Resolution 2021-9 (Ridges Liquor License) to the News section and October meetings to the calendar of the website. Task List: Maggie to send Berkshire Ave. invoices to Lisa Freese (Scott County). Bob Ruppe may have had input/billing regarding ROW dedication from SMSC. Matt and Bruce to create a letter about jake-breaking and send to business owners. Discuss with MNDOT about getting jake-breaking signs. Dvorak Excavating to do tree removal. Joe Wiita has been informed about pothole on Naylor and County Road 10. Tree trimming in right-of-way letter completed.

 

REPORTS/DISCUSSIONS:   

 

Bruce Hunstad: Bruce attended the bonding tour with Scott County which included the safety data, crashes, and recent fatality. At the 169 Corridor Coalition Annual meeting, Bruce was elected as Treasurer. He is also working on the snowmobile trail on Hwy 282 with Jordan. They may need a Sand Creek Township permit to drive on Morlock Drive shoulder.

 

Bill Schneider:  Bill attended the Shakopee Sands (Covia) meeting.

 

Road Report:  Bill commented that he spoke with some residents about tree trimming. He explained that roads will be graded and graveled. Bruce asked Todd to send us the bill earlier so we can collect invoices to send to MNDOT for reimbursement. A letter was given to Todd for work to be done for the rest of the year. Motion by Chad to approve the Road Report, second Bruce, Unanimous at 9:06pm.

 

Chad Sandey:  Chad attended the SCALE meeting which discussed marijuana use. He attended the Shakopee Sands (Covia) meeting which has emerged from bankruptcy. Covia would like to propose changes to their CUP, but Bob Ruppe attended and kept them constrained to the existing terms.  Chad asked why Townships don’t sponsor SCALE meetings. Scott County Association of Townships to sponsor January meeting. Discussion about communicating our right-of-way management plan as Chip Krautkramer doesn’t want any wider than 1 pass (6 feet) in the road ditch just for this year.

 

Motion to adjourn the meeting at 9:19pm by Bruce, second by Chad, Unanimous.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

 Approved by ______________________________________________________

Chairman, Chad Sandey