Sand Creek Township

Monthly Meeting Minutes

October 4th, 2018      

 

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bill Schneider, Supervisor Bruce Hunstad, Treasurer Myron Pauly, Shelley Pauly, Clerk and Emily Nordick, Deputy Clerk

 

Others Present

Deputy Kes – Scott County Sheriff Dept, Curt Hennes, Herb Baldwin, Deb Pauly, Beverly Koehnen, Travis Cherro, Todd Dvorak.

 

Called to Order

The regular monthly meeting was called to order at 7:03 pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

 

Minutes

Minutes for the September Levy meeting were presented to the Board. Motion to approve the minutes by Bruce, second by Bill, Unanimous.

 

Minutes for the September meeting were presented to the Board. Motion to approve the minutes by Bruce, second by Bill, Unanimous.  Motion to erase the September recording of minutes by Bruce, second by Bill, Unanimous.

 

Treasurer’s Report

Treasurer’s Report for September was submitted by Myron. Bruce recommended adding a second page to the report for showing the budgeting for Capital Improvement Plan. Motion to accept the report by Bruce, second by Bill, Unanimous. 

 

 

Monthly Claims

 

                        Stantec (Aug & Sept)                                                  $ 16,345.87

Bryan Rock                                                                  $ 10,270.92

                        Avenet (Govoffice website)                                         $      220.00

                        Dvorak Excavating                                                       $ 11,003.50

                        Shelley Pauly Phone                                                     $        95.64

                        Payroll Taxes                                                               $   1,481.23

                        Payroll                                                                         $      207.79

                        Payroll                                                                         $      369.40

                        Payroll                                                                         $      369.40

                        Payroll                                                                         $      992.76

                        Payroll                                                                         $      461.75

                        Payroll                                                                         $      398.26

                        Bill Schneider – Mileage, Disposal Fee                         $      153.92

                        Payroll                                                                         $        69.26

 

                                                            Total                                        $ 42,439.70

 

                        Motion by Bruce to accept the monthly charges as read, second by Bill, Unanimous.

 

                       

Public Comment – None

 

 

BUSINESS/DISCUSSION:

 

Sheriff’s Department: Deputy Kes – There were 49 calls, 1 suspicious vehicle at Bluff and 160th, others were false alarms, traffic/driving and medicals.

 

Prior Lake Spring Lake Watershed District:  Curt Hennes explained about the stormwater mitigation pond project at Sand Point Beach in Prior Lake. For every pound of phosphorous we get 400-500lbs of algae that never forms on the lake. Watershed District meetings are second Tuesday of every month at 6pm at Prior Lake City Hall. Fall Park Cleanup event at Sand Point Park on Sunday October 29th from 9:30 am – noon. Fish kill last month was due to micro-biological infections. Chad went to the meeting regarding upstream storage design at Sutton Lake since his was one of two main property owners affected by the issue. A future meeting will be scheduled to include all properties involved.

 

Stantec – TH 169 Corridor Study:  Kyle was not at the meeting so Chad filled in details of the project sent from Pat McGraw. The Study is going as planned per timeline. Study stopped in September and the final report is in process. Hope to have it completed in time for our November meeting. Stantec is working on cost estimates based on level of improvements – interim (low hanging fruit), mid-term (practical changes), long range (overpass/underpass, and frontage/backage roads). Chad and Stantec (Pat McGraw and Kyle Renneke) met with Brad Davis, Lisa Friese and Craig Jenson at the Scott County Highway Department to discuss the conclusions of the study with the 2-3 concept designs. Lisa Friese liked the frontage road connections as opportunities to work with MNDOT. Brad Davis wants to use the preliminary plans in the 2040 Comp Plan so they can be recognized and understood and referenced if there are problems with the new 41 & 169 intersection. Some sources of funding for can be found in co-op projects for construction and engineering but not for right-of-way acquisition or design. The current plans we have from Stantec can be considered as an initial design concept that will help us qualify for co-op funding. We then need to prove that the local road improvements are needed and can be endorsed by local jurisdictions. There is the potential for Federal money and grant money once the report is finalized. We should consider land donations by Shakopee Mdewakanton Sioux Community, Cemstone, and other big corporations who own a large amount of land in the area. Beverly said that Pat did call her and she received an accident report from Pat spanning from 2011–2015. Copies of her report were given to the Board for review. Beverly also asked about the quality and longevity of the businesses in the area and if it makes sense to build frontage/backage roads to them.

 

Capital Improvement Plan:  Bruce updated the report and explained that Golfview Drive is temporarily scheduled for October 17th. We want to pay ½ the bill from CIP account and ½ from Roads and Bridges account since it is a significant project. Bill mentioned that a ditch had to be maintained due to the Soil and Water Conservation District adding a waterway on Xanadu. Ditch cleanout and blanket seeding for the project will need to added to the priority list. Further discussion should be with SWCD about costs involved in the Xanadu project. Motion by Bill, second by Bruce, Unanimous.

 

2040 Comp Plan:  Bruce made minor updates to the Comp Plan. Most dealt with the annexation map (comments about boundaries moving to urban transition), transportation (169 Study and grant), issues and opportunities map, and long-range planning. In the Parks and Trails area, we proposed closing the Union Pacific train track and paving it for a bike and walking trail. Bruce suggested adding Herb Baldwin’s plan and Sand Creek’s Plan on the township website.

 

DRT Meetings Invoicing to Applicants:  Township Supervisors will forward any DRT meeting requests to the Clerks so they know when to bill the Applicants.

 

Shakopee Sands Escrow:  Chad has not heard anything from Mary Schmitz. Shakopee Sands has closed again under new ownership (Covia). There is a meeting November 14th to review the closing.

 

Permits within our Township:  Scott County came out with a new building permit form. There is a spot on the form for a township signature but we don’t currently require it. Chad asked Shelley to notify the county so that the township is notified if there are new structures and additions (including commercial).

 

Website Updates:  The website has been greatly improved. A lot of changes/cleanup have been happening this month. The training for the bulk email tool was September 10th. A test email will be sent in October to verify that it works correctly. Chad has some road project pictures he can send to add to the Gallery.

 

ORI Numbers (Originating Agency Identification):  Shelley reported that the county has everything in order and on October 15th the Deputies will start to use the (ORI) number when issuing tickets in the township. On the 6th of each month, an email will be sent explaining what fines were reported and what the township distribution will be.

 

Township Emails:  Board would like email addresses specific to the township. Will discuss details next month.

 

Signatures needed:  St. John’s School Cadillac Dinner Gambling License for March2, 2019 and Golf Tournament for June 7, 2019. Liquor License for Ridges at Sand Creek for 2019. Motion to approve the resolution for Sand Creek Township in Scott County, Minnesota that we have considered the matter of an application by Ridges of Sand Creek for a Liquor License to approve for the year (2019) by Chad, second by Bruce, Unanimous. Utility Permit Application from MVEC for S Sutton Lake Blvd and Redwing Ave.

 

Herb Baldwin commented that Frontier Communications is not servicing the township and there have been more outages. Herb has been to the Attorney Generals office to discuss the “extra charge” that Frontier has been charging since 2016. Travis commented that the speed seems to be dependent on the router that they are given.

 

 

Reports and Discussions: 

        

Bruce Hunstad:  Bruce has worked on the CIP and 2040 Comp Plan. Also attended the Scott County Townships meeting.

 

Bill Schneider:  Bill went to the Scott County Townships meeting as well. The Townships meeting brought up the following questions: ”Do we want the Met Council to be appointed or elected”? and “Do we want Township Representatives at the Scott County Board Meetings?”. Credit River Township is getting ready to do its own Planning and Zoning. Also went to SCALE meetings. At the Weed meeting they discussed Palmer Amaranth that has started moving into Minnesota and is causing issues for farmers.

 

Road Report:  Bill said there was a washout on Xanadu Ave. Needs to pick up a computer off of Jordan Avenue. Golfview Drive blacktop project tentative start on October 17th. Jaguar Communications crew cut through a culvert. Scott County enforcement issued a citation (second) to someone doing car repair on Duck and Mendoza. The 170th and Zumbro issue has 3 problems: not enough material on the road, agricultural activity, and Jaguar activity. Conversation about the trenching done by Jaguar Communications and that the billing should go to Jaguar. Shelley to contact Jaguar and let them know they need to contact Bill in regards to 173rd east of 169 – top of the hill (just before Whitehair’s house) and 170th Street to Zumbro. There are some junction boxes that are sticking up above ground level and too close to the road. They should be on the back side of the ditch. We have spent a lot of money on 170th and Zumbro area - how do we maintain it? A solution needs to be found. Need more material on roads with black mud coming through (Xanadu and Sawmill). Further discussion about processes for managing the difficult areas of our township roads. The Menke Solar Garden re-route of the pond was done by the NextEra’s contractor but they dug into the yard of the neighbor who is now reporting a water issue. The county needs to look and see if the remedy was done correctly. Was it supposed to be an infiltration pond or a holding pond? Is it supposed to stop the speed of the water flowing out and minimize erosion? Todd explained about the work he did for the Soil & Water Conservation for Joe Hentges. A diversion was put in because water was running off Hentges’ field and through Frank Pieper’s land and out to the township road. When we had a lot of rain the water went across Pieper’s driveway and Vern Wick’s driveway and road. There was not enough room in the culvert to allow all the water to go through. The waterway is now seeded and blanketed but the ditch needs to be cleaned out. Chad commented that the Soil & Water should contribute to the cleanup costs for the ditch. Check with Frank Pieper to see if he minds having winter wheat, flower mix and grasses put in the ditch.

 

Chad Sandey:  Chad had no further comments.

                                                                                   

Motion to adjourn the meeting at 10:08 pm by Chad, second by Bruce, Unanimous.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

 Approved by ______________________________________________________

Chairman, Chad Sandey