Sand Creek Township

Monthly Meeting Minutes

January 2nd, 2020

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bruce Hunstad, Supervisor Bill Schneider, Treasurer Myron Pauly, Clerk Maggie Gallentine, and Deputy Clerk Emily Nordick

 

Others Present

Curt Hennes - PLSLWD, Scott County Commissioner Barb Weckman Brekke, Deputy Guralnik, Roger Anderson, Gary Frey, Bob Wolf, Matt Stordahl – Stantec, Deb Pauly

 

Called to Order

The regular monthly meeting was called to order at 7:02pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

 

Minutes

Minutes for the December meeting were presented to the Board. Motion by Bruce to accept the minutes, second by Bill, Unanimous at 7:04pm. Motion to erase the December recording of minutes by Bill, second by Bruce, Unanimous at 7:04pm.

 

Treasurer’s Report

Treasurer’s Report for January was submitted by Myron. Motion to accept the Treasurer’s Report by Bruce, second by Bill, Unanimous at 7:07pm.

 

Monthly Claims

 

                        Dvorak Excavating (snow removal, sand/salt)              $ 22,969.00

                        Stantec (general engineering)                                      $      187.00

Bond Trust Services (Jordan Ave)                                 $ 56,518.75

Bond Trust Services (Bond Fee)                                    $      100.00

Internal Revenue Service (4th quarter)                          $   1,855.70

Scott County Treasurer (TNT Postage Allocation)        $      187.37

Dem-Con Companies (waste disposal)                         $        99.45

New Prague Mini Storage                                            $      109.00

Maggie Gallentine (cell phone)                                    $        51.77

Bill Schneider (mileage, TV disposal)                           $      166.74

Payroll                                                                         $      825.00

Payroll                                                                         $      475.00

Payroll                                                                         $      475.00

Payroll                                                                         $      460.38

 

                                                            Total                                         $ 84,480.16

 

Motion by Bruce to accept the monthly charges as read, second by Bill, Unanimous at 7:12pm.

 

 

BUSINESS/DISCUSSION:

 

Sheriff’s Department:  Deputy Guralnik said there were 60 incidents. Bruce mentioned the new signs on Golfview Drive, Golfview Circle, and Valley View Drive. We would like the Sheriff’s Department to ticket vehicles in those areas. The Golfview Drive and Golfview Circle is for winter time as it affects plowing. Valley View signs are especially for the summer due to the ball park. She asked Bruce to email the Sergeant to let them know about the signs. Snow plow drivers can also take pictures of cars on the roads and send them to the Sheriff’s department. If there are tickets issued in any of the spots, they would show up on the monthly report as parking issues.

 

Prior Lake Spring Lake Watershed District:  Curt Hennes explained the work is complete on Hwy 13, although they may have to do remedial work in the spring. He had a handout of Projects and Authority. PLSLWD will be monitoring carp sites and a seine will be done on Spring Lake near the greenhouse. The new City Manager Jason Wedel is getting settled in to his position. Next month there is a meeting with the County and City Officials about water rules. Diane Lynch won an award for Administrator of the Year!

 

Stantec: Matt Stordahl said he and Bruce looked at the Pavement Management Plan, and need to look at inventory and define the specifics. Bill said that we had 2 blacktop companies provided estimates on crack seal and overlay. Bruce suggested we add to the website: 2019 Project List, and 2020 Proposed Project List. Bill and Matt will prioritize preventative maintenance. Bruce and Matt met with MNDOT to discuss the TH 169 Corridor Study. They still need to meet with Scott County and get data on their plan. Matt explained the funding programs may come out in February and will want to get a hold of them before then for some median turnaround projects. Diane Langenbach said there is a new Southwest Area Manager for MNDOT. We want to meet to discuss the 2024 TH 169 re-surfacing project to discuss potential changes wanted by the Township. We are still waiting to hear back from MNDOT about the changes wanted on the 282 Drainage Project.

 

Roger Anderson – Pueblo Blvd: Roger Anderson and Gary Frey spoke about a survey sent out to approx. 26 residents that live on Pueblo Blvd, Xanadu Ave, and 168th St. W. The survey asked if they would support blacktopping those roads. The results are that a majority would like blacktop. Only three residents have not replied to the survey. The cost would be divided by properties, not footage. Bruce asked them to consider a road assessment and analysis to understand project cost and tax liability. Questions have been sent to Township Attorney Ruppe. Roger asked what happens if a resident says they don’t want the blacktop? Chad explained there is a 429 process with statutes to deal with those situations. There are road standards (10-ton road design), and should have a feasibility report done. We need to understand the road base, turns (analyzing gravel vs asphalt), engineering assessment, Township participation and resident participation. Roger mentioned a culvert that may need to be re-sized. Bill spoke about his concerns regarding water flow. Motion by Chad to authorize Stantec to proceed with the feasibility report for Pueblo Blvd, Xanadu, and 168th Street as indicated on the map, second by Bill, Unanimous at 7:59pm.

 

2019 Annual Bridge Inspection Results: Scott County Transportation Services Division has completed the annual bridge inspection and provided a report. They suggested tree removal at both ends of the culvert on Sawmill Road. No repairs are required for Naylor Ave. bridge.

 

Set Board of Audit Meeting for February: The meeting will be held on Wednesday, February 26th at 6pm at the Jordan City Council Chambers or Fire Hall. Maggie will check which facility is available. Chad explained the claims need the same object codes and in the same account. We will review Maggie’s Schedule 1 (for 2019) and Myron’s Schedule 1, expenses and receipts. Motion by Chad to accept February 26th as Board of Audit meeting at 6:00pm, second by Bruce, Unanimous at 8:15pm.

 

CIP Update and Priorities: Bruce started with a clean slate for 2020, will add the Bridge Reports and JPA inputs for crack sealing and seal coating. He can add crack fill roads and look at the roads that weren’t done: Wagner hill (173rd St. W), and 173rd St. W (west side on TH 169), Jordan Ave., Graystone Lane, and Avalon. Bruce to add seal coating on Golfview Drive. Matt asked about Stantec’s pavement management proposal. Chad said to ensure that we are charged only the items that Stantec provided. Matt explained they use the PASER Rating (Pavement Surface Evaluation and Rating) for scoring roads. Bruce would like the summary of projects and the future ones added to the website.

 

Website Update and Task List: Emily added 2020 Township meetings to the calendar, and updated the location of the SCALE meetings for 2020. Emily to send email to Lisa at SCALE to fix email hyper link for the Township website. Task List completions: No Parking sign(s) on Golfview Circle, Erickson’s second driveway letter, no ditch products available to fix Sawmill Road washout. Request by Maggie to change Task List into Excel document for easier tracking.

 

Dvorak Excavating: Todd thought Final Grade may have had a truck go in the ditch. Bill asked Todd to go on the Spring Road Inspection and discuss crown and other issues. Todd commented on people who are clearing their driveways by pushing snow across the road when it’s warmer which then freezes and damages the road and the wing on the plow. Bill will speak with those residents.

 

REPORTS/DISCUSSIONS: 

        

Bruce Hunstad:  Bruce attended the Stantec meeting to discuss the CIP Pavement Management Plan.

 

Bill Schneider:  Bill attended SCALE meeting and found that Read Mobiles are out (bus library), and at the Transportation Meeting, they are working on legislative priorities.

 

Road Report:  Bill commented that the roads are good except for the very poor conditions on Saturday, December 28th.  Bill will review the driveway escrows to see which ones can be closed. Motion to accept the Road Report by Chad, second by Bruce, Unanimous at 9:30pm.

 

Chad Sandey:  Chad didn’t have any more to discuss. Bruce mentioned the upcoming meetings for February, SCALE meeting, and 2040 Comp Plan meeting January 15th at Jackson Town Hall.

                                                                                   

Motion to adjourn the meeting at 9:33pm by Bill, second by Bruce, Unanimous.

 

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

 

 Approved by ______________________________________________________

Chairman, Chad Sandey