Sand Creek Township

Monthly Meeting Minutes

March 7th, 2019

DRAFT

Officers Present

Chairman Chad Sandey, Supervisor Bill Schneider, Supervisor Bruce Hunstad, Treasurer Myron Pauly, Clerk Shelley Pauly, and Deputy Clerk Emily Nordick

Others Present

Sheriff Luke Hennen, Deputy Guralnik, Curt Hennes - PLSLWD, Jennifer and Mark Jensen, Chad Bohnsack, Travis Cherro, Deb Pauly

Called to Order

The regular monthly meeting was called to order at 7:09pm by Chairman Chad Sandey. The Pledge of Allegiance was said.

Minutes

Minutes for the February meeting were presented to the Board. Amend the February Meeting minutes – under 2019 Crack Seal and Seal Coating that Bill sent an email to join the Joint Powers Agreement and under Monthly Claims the Tru North claim should be $1000.00. Motion to amend and accept by Bruce, second by Bill, Unanimous at 7:11pm. Motion to approve the Reorganizational Meeting minutes by Bill, second by Bruce, Unanimous at 7:12pm. Motion to approve the Board of Audit Meeting minutes by Bruce, second by Bill, Unanimous at 7:12pm. Motion to erase the February recording of minutes by Bruce, second by Bill, Unanimous at 7:13pm.

Treasurer’s Report

Treasurer’s Report for January was submitted by Myron. Motion to accept the report by Bruce, second by Bill, Unanimous at 7:15pm and amend to check the 2^nd page breakout – check the percentages under Road and Bridge. Need to carry over last year’s CIP Ending Balance ($35,000.00) to a new Total of $94,000.00.

Monthly Claims

Dvorak Excavating $ 21,769.50

Noble RV (development escrow) $ 4,625.00

New Prague Mini Storage $ 106.00

Couri and Ruppe $ 350.00

Bruce Hunstad - mileage $ 71.63

Bill Schneider – mileage $ 223.43

Shelley Pauly – township cell phone $ 72.42

Payroll $ 293.21

Payroll $ 277.05

Payroll $ 900.41

Payroll $ 646.45

Payroll $ 657.99

Payroll $ 438.66

Payroll $ 484.84

Payroll $ 519.46

Payroll $ 614.13

Total $ 32,050.18

Motion by Bruce to accept the monthly charges as read, second by Bill, Unanimous at 7:20pm. Amend the report to update Myron’s salary to $400.00 per month by Chad, second Bruce, Unanimous at 7:21pm.

Public Comment – Travis Cherro commented that the wells on Hentges property need to be capped as we are due for some flooding this year. The roads were plowed and then plowed again with they spread out rock chips. Bill responded that there were some trucks that slid at several intersections on Valley View so we had Todd put down extra material. Bill explained that the property near Travis has a lot of trucks around it as the property has a drop-off and are adding dirt and trees. Chad said we will try to get someone out to Hentges property to check things out. Travis said that it is basically of vacant property.

Jennifer Jensen explained that the old house on their property will be demolished and they want to be able to build a gazebo kit (24’ x 32’) on the foundation. They are concerned about setbacks and how to word the building permit. Chad suggested contacting Greg Wagner in Planning at the County.

BUSINESS/DISCUSSION:

Sheriff’s Department: Deputy Guralnik reported that there were 74 total incidents. There was a large increase in traffic calls (weather related), a burglary report and a property damage report. Bill asked if an accident starts in one township and ends up in another township, who’s incident is it? Deputy Guralnik responded that it is based on how it is called in or entered into the system to the Sheriff’s department. Sheriff Luke Hennen reported that the 911 phone system is going to be replaced, it will allow the text 911 feature (but would prefer to speak directly to the person). Deputies will get body and squad cameras in 2020. There will be a new building added to the government center campus. They are tracking flooding for the spring. Bill asked if he has heard anything about a Body Camera assistant position to manage requests for video footage for the County and surrounding cities. Sheriff Hennen explained that it is still up in the air to see if that is necessary as it is also based on how our laws are written. Bruce asked if the Neighborhood Watch program is still available. Contact Sheriff Hennen for the community neighborhood watch contact.

Prior Lake Spring Lake Watershed District: Curt Hennes handed out a flyer about Planting Native Prairie workshop given at the Spring Lake Town Hall on March 13^th from 6:30 – 8:00pm. Prior Lake City Manager Michael Plante started February 1^st, and new Watershed Manger Bruce Loney will be sworn in on March 12^th. There are technical engineering challenges on the Sutton Lake project budget and have put in for a Flood Damage Reduction Grant Assistance application. The Cost Share Docket has been discussed in the Watershed meeting. It is an agreement with Scott County for water monitoring as they have 3 times the resources compared to the Watershed District. A Legislative-Citizen Commission on Minnesota Resources (LCCMR) application has been filed for help with an alum treatment on Upper Prior Lake this fall or next spring. They have tracked a large school of carp (about 50 ton) on Upper Prior Lake and hope seining will go well on March 13th. Curt’s position is open for the next 3-year term. Motion to recommend Curt Hennes to Watershed Manager by Chad, second Bruce, Unanimous at 8:07pm.

Stantec – TH 169 Corridor Study: Kyle explained the final Study report is complete. The Township Board adopted the Study in February and passed a Resolution (2019-1) to apply for funding through MNDOTs Local Road Improvement Program. The application has been turned in. The Legislative session will decide if there will be more funding added to the LRIP. Bruce and the 169 Corridor Coalition (which spans from Edina to Mankato) went to the Capitol on February 20^th to meet with the Legislators. He shared the 169 Corridor Study and fact sheet. The effort was to lobby for the next 5 – 10 years. The project is in the County’s 2040 Comp Plan. The 169 Corridor Coalition spring meeting will be held at By the Yard April 18th. Chad talked to Bob Ruppe about the project and to arrange for funding. He recommended to keep the communication going with all affected. We need an Open House with the commercial businesses and residents. Stantec will be putting together documentation for the Coalition Meeting, Township Annual Meeting and Open House. The 169 Study Fact Sheet has been added to the website.

Capital Improvement Plan: Bruce commented that the we are trying to join the Joint Powers group based in Burnsville for better pricing. Estimates are $12,000.00 for Crack Seal and $22,000.00 for Seal Coating. Bruce has highlighted the roads for Crack Fill and two others that are ready for Seal Coating. He also added a couple of roads for grinding and re-surfacing. We have sent a letter of intent, but still need to sign a letter of agreement. Motion to recommend the signature to enter into the South Metro Joint Powers Agreement for Roadway Maintenance Services for 2019 by Chad, second by Bill, Unanimous at 8:39pm.

2040 Comp Plan: Bruce reported that there is nothing new to add.

Golfview Drive Winter Parking: Bill commented that plow trucks can’t get through when cars are parked on either side. Chad recommends sending a letter to work on winter parking during “X” amount of snow fall or snow emergency events until the road is plowed. What happens if residents don’t comply? Send the letter to residents in Sand Creek Estates stating “No Parking on Township Roads after a plowable event.”

Change of venue: Chad explained that we are going to change our venue on April 4^th to the Jordan City Council Chambers and History Center for monthly meetings and polling. After talking with Bob Ruppe, we are removing the stipend from the agreement until there becomes an issue. There are other sites for meeting in case of conflict – old Council Chambers and Fire Hall. We will be notified more than 5 days ahead of time if there is a conflict so we can post the change. Bill commented that we will need new signage done to the new polling place in Jordan. Bruce will add the November School Board election to the schedule. Chad read Resolution Designating Change in Location of Annual Polling Place (Resolution 2019-2). Motion to sign the Resolution by Bruce, second Bill, Unanimous at 8:57pm. Chad also read Resolution Designating Schedule of Regular Meetings (Resolution 2019-3). Motion to sign the Resolution for Designating a Schedule of Regular Meetings by Chad, second Bruce, Unanimous at 9:01pm. Chad asked Bruce to confirm if we can be in the City Council Chambers for our Annual Township Day meeting as the date currently conflicts with EDA meeting. The Resolutions will be added to the website before the March 12^th meeting. We will present the Resolutions at the March 12^th Annual Meeting.

Annual Meeting: Shelley will start the meeting then a moderator will be running the meeting. If Bob Wolff isn’t available, Chad Bohnsack agreed to be moderator. Topics include: approval of the meeting minutes and Treasurer’s Reports from 2018 (summary), Sheriff’s Deputy report, CIP, Solar Gardens and Scholarships, Hentges Mining, Bluff Drive slope repair, Jordan Fire Contract, 2018 Capital Improvements Projects (Seal Coating, Tree Trimming, Roads and Culverts), TH 169 Corridor Study and TH 169 Corridor Coalition and Legislative event, 2040 Comp Plan, SCALE, Joint Power Board SCALE Regional Public Safety Training Facility Committee Member, Dust Coating – Motion to approve cost for residents, Right-of-way clearing, Tree Trimming, Farming into the Right-of-Way, 2018 Road Projects, Change of Venue, Change of Board members, Website, New Business Items for Residents, Set Bank (Frandsen Bank), Set Newspaper (Jordan Independent), Posting Sites (Clerk Residence and Website), setting of the Levy, 2020 Annual Meeting on March 10^th of 2020, Jaguar Communications and NetWave Broadband, and snow removal.

Spring Short Courses in Mankato: Chad, Bruce, Bill, Maggie and Myron will be attending. Motion to approve the payment for the Spring Short Courses in Mankato on March 20th by Chad, second Bruce, Unanimous at 9:31pm.

Clerk transition / Treasurer transition: Maggie and Myron are both getting comfortable with their roles. Bruce brought up Deputy Treasurer needs and will review in April for any future efforts. Emily will be done in April when Shelley leaves. If Maggie wants Emily to continue as Deputy Clerk, Maggie will need to appoint her at the April 4^th meeting.

Frandsen Bank: Myron explained that Frandsen wants a second signature on the Road and Bridge and Park Funds. Chad and Myron will meet at the bank to get signatures settled. At the Clerks and Treasurers meeting, they suggested that the Clerk and Treasurer each get bank statements. Need authorization to get both Myron and Maggie access to the statement.

Website Updates: Maggie’s email will be the same as Shelley’s, as well as the phone number – no changes. Myron will setup his township Gmail account. Emily’s email address is the website email (info@sandcreekmn.org). Calendar events will fall off the calendar as the date passes. We have Minutes and Agendas going back to 2016. Move the items from 2016 to 2018 to their respective Archive folder and keep only 2019 items in the current folders. In 2020, the 2019 items will move to Archives. Add the TH 169 Corridor Study Fact Sheet, Stantec Study and CIP to the website.

Scott County Board Proposal: Chad explained that the County Board wants to dedicate Hwy 282 as the Dick Ames Memorial Highway with signage at both ends (City of Jordan and Hwy 13). Motion to recommend that Hwy 282 is named Dick Ames Memorial Highway by Bruce, second by Bill, Unanimous at 9:45pm.

Reports and Discussions:

Bruce Hunstad: Bruce noted that he worked on the Crack and Seal activities and the Legislative event which happened February 20^th.

Bill Schneider: Bill went to the SCALE Service Delivery committee meeting and looking at finding new employees like the Body Camera Assistant and Trail Maintenance Assistant to share between the City and the County. He also is now a Joint Power Board SCALE Regional Public Safety Training Facility Committee member.

Road Report: Bill explained that he was concerned about the fact that there were multiple plowing passes required due to the wind causing drifting snow. Motion to accept the Road Report by Bruce, second by Chad, Unanimous at 9:48 pm.

Chad Sandey: Chad commented that he had already discussed what he worked on in the last month. He read the Upcoming Meetings for March: our Annual Meeting is next week March 12^th at 7:00pm at MVEC. March 20^th is the Spring Short Course in Mankato.

Motion to adjourn the meeting at 9:54pm by Bruce, second by Bill, Unanimous.

Submitted By: _____________________________________________________

Emily Nordick, Deputy Clerk

Approved by ______________________________________________________

Chairman, Chad Sandey